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Executive Director - Asset Services

Posted: November 21, 2019


Apply here.

Alexandria Real Estate Equities, Inc. (NYSE:ARE) is an urban office REIT uniquely focused on world-class collaborative science and technology campuses in innovation cluster locations. Alexandria pioneered this niche in 1994 and has since established a dominant market presence in key locations, including Greater Boston, San Francisco, New York City, San Diego, Seattle, Maryland, and Research Triangle Park. Alexandria is known for its high-quality and diverse tenant base. Alexandria has a longstanding and proven track record of developing Class A assets clustered in urban science and technology campuses that provide its innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. For additional information on Alexandria, please visit www.are.com.

The Executive Director – Asset Services is responsible for overseeing project operations, tenant relations and tenant improvement management activities for a portfolio of properties. In addition, the Executive Director – Asset Services will also be responsible for assisting in many aspects of the Company’s operations including, but not limited to, tenant leasing, tenant improvements, new construction and due diligence activities as necessary for the San Diego region and beyond as needs and growth dictate. The individual will be a self-directed and motivated individual capable of managing both large and small project teams, resolving complex issues in a timely manner while prioritizing and handling multiple projects simultaneously. The position will be located on-site, at one of our properties. 

The Company is an equal opportunity employer. We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, or medical condition.

Essential Duties and Responsibilities:

Property Management:

  • Perform property management functions to included, but not limited to, physical inspection of the property and tenant spaces at least once a month or as needed.
  • Oversee the management of third party building engineers. Work closely with the applicable engineer(s) to be kept informed of the day to day property and tenant issues. 
  • Perform accounting functions using the Company’s management control system.
  • Plan, manage and track capital projects scheduled in the budget to assure on time and on budget.
  • Oversee and track that routine annual/quarterly maintenance projects are completed on time and on budget.
  • Assure that City and Agency required forms and renewals are completed on time.
  • Oversee, manage and/or perform other property management functions required of the position and assigned project(s).


Financial Reporting:

  • Perform/prepare weekly, monthly, quarterly and annual reports in accordance with Company protocols and requirements.
  • Prepare/participate in the development of the annual property operating budgets.
  • Timely collections of monthly rents.
  • Reconciliation of financial statements and ledgers.
  • Reconciliation of operating expenses.


Lease / Legal Management:

  • Review all leases and amendments. Note nuances to the lease and share with the portfolio team important lease points.
  • Work with ARE Legal group as needed on tenant requests not clear or stipulated in the lease.
  • Respond immediately to liability issues and report details to Risk Management.


Tenant/Life Science Community Relations:

  • Respond quickly to tenant requests and questions on an as needed basis.

  • Develop relationship with management and facility representatives for each client tenant.
  • Review operating expense variances and make determinations on when to adjust tenant charges, while involving tenant in the process.
  • Review amenities and keep refreshed to be current, and market-driven.
  • Provide new tenants with standard ARE/Tenant Responsibilities.
  • Understand each tenant’s space needs to provide flexibility/expansion/relocation within ARE properties.
  • Participate in industry events in order to maintain and expand Alexandria’s presence in the life science and technology communities.


Construction Management:

  • Support tenant improvement projects to include, but not limited to, work letter administration, tenant plan review, architect and contractor engagement and management, budget and tenant improvement allowance monitoring and management and project close-out. 
  • As directed by Alexandria senior management, support tenant build-outs and mechanical and other major building system upgrades, including capital project oversight and implementation. 
  • Review construction schedules to direct adjustment of work activities as needed to avoid disruption to other tenants in multi-tenant buildings.


Property Operations/Support:

  • Participate in property operations set-up to include, but not limited to, back-of-house operations, major building equipment commissioning and operations and engineering team oversight.
  • Facilitate showings in newly developed buildings by working with the regional market leaders, construction and development services team, general contractor, sub-contractors, and leasing agent(s) to ensure that all operations support the strengths of the portfolio.


Qualifications and Experience:

  • Minimum BS or BA degree in a field of business, architecture or engineering.
  • Minimum 10 years of proven and documented success in the asset/property management industry with direct practical experience setting up operations, operating and managing sophisticated facilities.  A minimum of 2 years direct experience with operations, design and construction of R&D laboratory and technical facilities.
  • CCIM, CPM, RPA, LEED AP or equivalent industry designation(s) preferred.
  • Working knowledge of Preventative Maintenance Data Base System required
  • Demonstrate an understanding of laboratory HVAC systems.
  • Direct working experience for a commercial real estate developer or owner/developer highly desired.
  • Experience with complex life science facilities. 
  • Exceptional communication and people skills.
  • Successful track record of leading and managing others.
  • Enjoy all aspects of customer service from development of systems, to delivery of service to service follow-up.
  • Strong financial skills are required. 
  • Computer proficient skills with strong knowledge in spreadsheet preparation and working experience with all Microsoft Office Products, including but not limited to, Project, Excel, Word, Outlook, and with skills to learn proprietary software systems utilized by Alexandria.
  • Experience in all phases of property operations, inclusive of asset and property management functions.
  • Knowledge of key liability and legal issues in property management.
  • Experience with complex, highly technical commercial building system applications, including building system commissioning experience and set-up strategies.
  • Experience with tenant improvement projects ranging from build-out of building shell space, to modifications of built-out space, to demolition of and complete renovation of existing built-out space.
  • Outgoing and energetic in community and industry organizations
  • Able to work varying and flexible schedule to include obligations outside of regular business hours.
  • Ability to travel as necessary to meet project goals and objectives is required.



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Asset Services Coordinator

Posted: November 21, 2019


Apply here.

We are seeking an Asset Services Coordinator in our San Diego office. The position will be located on-site, at one of our properties.  The incumbent will be a highly skilled individual, who will be providing general office support to the Asset Services team, administering and coordinating any tenant and amenity related matters, and participating in all areas of portfolio management. 

The Company is an equal opportunity employer.  We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, or medical condition.  For additional information on Alexandria, please visit www.are.com.

Essential Duties and Responsibilities:

Administration

  • Provide assistance with the host of amenities including but not limited to: restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc. 
  • Initiate tenant notification letters and e-mails as needed.
  • Assist Asset Services Team with special projects.
  • Assist in training/incentive program for contracted employees.
  • Assist in planning all tenant events, parties, gifts.
  • Assist in annual budget preparation.
  • Track tenant receivables.
  • Maintain budget tracking spreadsheet.
  • Assist with Asset Services expense reports.
  • Assist in all aspects of property maintenance.
  • Redirect and prioritize work requests including entering tenant work orders in the work order system(s). Responsible for the close out of both tenant work order requests and PM work orders.
  • Follows up with tenants to ensure satisfaction with tenant work order requests.
  • Participate in site operating meetings.
  • Responsible for drafting and sending distribution email blasts to tenants.
  • Responsible for distributing and maintaining the tenant welcome package for the site.
  • Responsible for all changes to tenant signage as well as all event signage in building lobbies. 


Contract Administration

  • Participate in bid process when searching for new vendors.
  • Prepare all service contracts.
  • Track contracts with pending signatures.
  • Maintain spreadsheets to track all current contracts in region.
  • Maintain current and complete certificate of insurance for all tenants and all vendors.
  • Review all limits, coverage types, expirations and additional insured for compliance.

Accounts Payable

  • Type, file and maintain purchase orders and invoice files.
  • Match packing slips and purchase orders to invoices, code and obtain Manager’s approval.
  • Research invoices in JDE when necessary.
  • Copy and send signed invoices to corporate.
  • Audit open purchase orders on a monthly basis.
  • Prepare utility cost/consumption reports when necessary.


Qualifications and Experience:

  • Bachelor’s degree in Business, Accounting, or Finance preferred.
  • 1 - 3 years of experience in property management, real estate, event management and/or hospitality field preferred. 
  • Strong accounting background and familiarity with lease provisions and lease administration a plus.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) a must.
  • Experience in Angus, Building Engines and JDE a plus.
  • Adobe InDesign experience, a plus. 
  • Client service-oriented attitude a must.
  • Excellent verbal and written communication skills. 
  • Willingness to work as part of a team and support the team.
  • Desire to pursue career in commercial real estate industry a plus.



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Director - ‚ÄčAsset Services

Posted: November 21, 2019


Apply here.

The Director – Asset Services is responsible for overseeing project operations, tenant relations and tenant improvement management activities for a single asset, multi-building asset and/or a portfolio of properties. In addition, the Director – Asset Services will also be responsible for assisting in many aspects of the Company’s operations including, but not limited to, tenant leasing, tenant improvements, new construction and due diligence activities as necessary for the San Diego region and beyond as needs and growth dictate. The individual will be a self-directed and motivated individual capable of managing both large and small project teams, resolving complex issues in a timely manner while prioritizing and handling multiple projects simultaneously.  The position will be located on-site, at one of our properties. 

The Company is an equal opportunity employer.  We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, or medical condition.

Responsibilities and Duties:

Property Management:

  • Perform property management functions to included, but not limited to, physical inspection of the property and tenant spaces at least once a month or as needed.
  • Oversee the management of third party building engineers.
  • Perform accounting functions using the Company’s management control system.
  • Oversee and track that capital projects scheduled in the budget are completed on time and on budget.
  • Oversee and track that routine annual/quarterly maintenance projects are completed on time and on budget.
  • Manage and coordinate maintenance or capital improvement projects so that tenants experience a minimum of business interruption.
  • Oversee, manage and/or perform other property management functions required of the position and assigned project(s).


Financial Reporting:

  • Perform/prepare weekly, monthly, quarterly and annual reports in accordance with Company protocols and requirements.
  • Prepare/participate in the development of the annual property operating budgets.
  • Timely collections of monthly rents.
  • Reconciliation of financial statements and ledgers.
  • Reconciliation of operating expenses.


Tenant/Life Science Community Relations:

  • Respond quickly to tenant requests and questions on an as-needed basis.
  • Develop relationship with management and facility representatives for each client tenant.
  • Participate in industry events in order to maintain and expand the Company’s presence in the science and technology communities.
  • Implement the “tenant touch” programs that are in place.


Property Operations /Tenant Improvement Support:

  • Participate in property operations set-up to include, but not limited to, back-of-house operations, major building equipment commissioning and operations and engineering team oversight.
  • Support tenant improvement projects to include, but not limited to, work letter administration, tenant plan review, architect and contractor engagement and management, budget and tenant improvement allowance monitoring and management and project close-out. 
  • Facilitate showings in newly developed buildings by working with the regional market leaders, construction and development services team, general contractor, sub-contractors, and leasing agent(s) to ensure that all operations support the strengths of the portfolio.
  • As directed by the Company’s senior management, support tenant build-outs and mechanical and other major building system upgrades, including capital project oversight and implementation. 


Qualifications:

  • Bachelor’s degree in a field of business, finance, architecture or engineering required.
  • Minimum 5 years of proven and documented success in the asset/property management industry with direct practical experience setting up operations, operating and managing sophisticated facilities.
  • CPM, RPA, LEED AP or equivalent real estate industry designation(s) preferred.  
  • Strong communication skills are required.
  • Strong financial skills are required.
  • Experience in all phases of property operations, inclusive of asset and property management functions.
  • Experience with complex, highly technical commercial building system applications, including building system commissioning experience and set-up strategies.
  • Experience with tenant improvement projects ranging from build-out of building shell space, to modifications of built-out, space to demolition of and complete renovation of existing built-out space.
  • Enjoyment of all aspects of customer service from development of systems, to delivery of service to service follow-up.
  • Outgoing and energetic in community and industry organizations.
  • Able to work varying and flexible schedule to include obligations outside of regular business hours.
  • Knowledge of key liability and legal issues in property management.
  • Computer proficient skills with strong knowledge in spreadsheet preparation and working experience with all Microsoft Office Products, including but not limited to, Project, Excel, Word, Outlook, and with skills to learn proprietary software systems utilized by the Company.



HP Investors
Assistant Property Manager

Posted: November 11, 2019


Property Management HP Investors is a private real estate investment firm focused on the acquisition, development and management of retail, office and infill mixed-use properties in select West Coast markets. Founded in 2010, the Company continues to aggressively grow its platform and is currently seeking an Assistant Property Manager to support its growth. The position is located in the firm’s San Diego headquarters. Primary responsibilities include:

1. TENANT RELATIONS: Coordinates tenant move-ins and move-outs. Responds to tenant needs and coordinates with maintenance vendors to resolve problems. Maintains positive relationships and high retention levels with all tenants. Responds to tenant concerns and ensures compliance with rules and regulations.
2. CLIENT RELATIONS: Assists the Property Management team with the ongoing promotion of client relations and administration of the Lease Agreement
3. FINANCIAL REPORTING AND ADMINISTRATION: Responsible for the collection of rent, follows up on delinquencies, processes late fees when necessary. Assists with the payment of expenses. Prepares tenant move out including security deposit refund/reconciliations. Assists with the preparation and development of property budgets, forecasts, annual operating expense billings/reconciliations. Assists with preparation of monthly/quarterly performance reports and property accruals. Reviews monthly rent charges for compliance with lease schedules and submits changes to Manager for approval. Oversees the calculation of all tenant sundry expenses and special billings.
4. STAFF SUPERVISION/DEVELOPMENT: Assists in the oversight and delegation of duties to third party vendors. Keeps Manager informed regularly of property activities and supports Manager in all aspects of running the properties.
5. GENERAL OPERATIONS: Performs regular inspections of properties to monitor for maximum performance and efficiency. Recommends and assists in the coordination of alterations, maintenance, and reconditioning of property as necessary and in coordination with the Manager. Assists with monitoring compliance with lease terms and preparation of required notices.
6. CONTRACT ADMINISTRATION: Assists in the procurement, administration and maintenance of all service contracts, purchase orders and construction contracts.
7. DECISION MAKING: Makes thoughtful, prompt and systematic decisions under time constraints. Presents alternative solutions to problems and considers the impact of decisions.
8. INTERPERSONAL AND COMMUNICATION SKILLS: Articulates ideas; both verbal and written, in a clear and understandable manner. Has good listening skills and facilitates communication. Shares information with others, seeks out feedback and constructive criticism. Uses diplomacy, tact and negotiates effectively.

Requirements include:
2+ years prior work experience in Property Management
Bachelor’s degree or equivalent experience
Strong written and verbal communication skills with the ability to convey information concisely
Highly organized with a demonstrated ability to prioritize and multi-task
Strong work ethic and ability to work in dynamic, entrepreneurial team environment
Proficiency in Microsoft Office. Experience with MRI, Avid Xchange preferred

Compensation shall be commensurate with experience and qualifications. Please direct all inquiries to jason.hotze@hpinvestors.com.

HP Investors
Facilities Maintenance Technician 

Posted: November 11, 2019

HP Investors is a private real estate investment firm focused on the acquisition, development and management of retail, office and infill mixed-use properties in select West Coast markets. Founded in 2010, the Company continues to aggressively grow its platform and is currently seeking a part-time Facilities Maintenance Technician to support its growth. The position is in the greater San Diego area.

Primary responsibilities include:

Site Inspections and Reporting
Perform recurring property inspections to and provide reporting on o landscaping condition and vendor performance of contract scope, site cleanliness and vendor performance of contract scope, roof condition, and utility meter reading and reporting.
Perform general laborer work as assigned by Property Manager
Ensure preventative maintenance practices are best in class and that vendors are completing maintenance logs and inspections per contract. As-Built Recordation
Creation of As-Built report for each property including
-
age and condition of roof and estimated roof replacement year
- age, size and condition of HVAC and estimated HHVAC replacement year
- water, sewer and electrical sizing per suite
- mapping of electrical meters

Requirements include:
Strong written and verbal communication skills with the ability to convey information concisely
Highly organized with a demonstrated ability to prioritize and multi-task
Strong work ethic and ability to work in dynamic, entrepreneurial team environment
Certification in facilities management is a plus
Experience through technical education and hands-on-experience in the following disciplines:
- HVAC design and engineering
- Electrical design and engineering
- Plumbing design and engineering
- Other building support systems (i.e., fire/life safety systems and security)

Please direct all resumes to jason.hotze@hpinvestors.com.


Image result for city of san diego logo


Date Posted: 11/1/19
Salary: $63,336.00 - $76,585.60 Annually
Location: City of San Diego, CA
Job Type: Varies by Position Business Area N/A - Multiple Departments
Closing: 11/15/2019 5:00 PM Pacific

Apply HERE.

JOB INFORMATION

Property Agent positions perform sensitive and difficult professional real property work in the Real Estate Assets, Airports, and Public Utilities Departments, in one or more of the following major functional areas: Appraisal/valuation, acquisition and dispositions, relocation and right-of-way, real property and asset management, general aviation property leasing and development; examine property to be acquired, sold, appraised or leased; negotiate and prepare lease and rental agreements; negotiate and coordinate agreements for and related to City occupied space; negotiate the acquisition of right-of-way and easement agreements for purchase or sale; assist in providing relocation services to individuals or businesses displaced by City-sponsored projects; conduct property investigations; prepare reports, analysis, or recommendations; may also lead the work of and assist in the training of other professional staff members; and perform other duties as assigned.

MINIMUM REQUIREMENTS

You must meet the following requirements on the date you apply, unless otherwise indicated.
 
EDUCATION:  Bachelor's Degree or equivalent education (i.e., minimum completed units = 120 semester/180 quarter).
 
      NOTE:
  • Additional qualifying professional-level experience may be substituted for education lacked on a year-for-year basis.  One year of full-time experience = 30 semester/45 quarter college-level units.
EXPERIENCE:  Three years of full-time commercial real estate property experience in at least ONE of the following areas: Appraisal/valuation; acquisitions and disposition; relocation and right-of-way; property and/or asset management; commercial marketing and sales/leasing; or commercial real estate brokerage.  
 
      NOTES:
  • Qualifying property management experience MUST include at least one of the following areas: Lease negotiations and administration; asset and/or property management of commercial or industrial complexes; or preparation of development lease and sale packages.
  • Qualifying marketing and sales experience MUST include: Selling and leasing commercial, office, retail, and industrial or unimproved property.
  • Residential or Single-Family Residential (SFR) experience is NOT qualifying.
  • City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.  OCA experience without the required documentation will NOT be considered.
LICENSE: A valid California Class C Driver License is required at the time of hire.
 
HIGHLY DESIRABLE:
  • Experience in lease negotiations and administration of ground leases.
  • Senior Right of Way Agent (SRWA) certification and/or Certified Commercial Investment Member (CCIM) designation.
  • Professional-level real estate experience working with agricultural and/or telecommunication leases.
  • Experience in asset management.
  • Experience in sales of commercial properties.
REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION):
  • Proof of degree/transcripts, if utilized to meet the minimum requirements.
  • For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements. 
Required documents should be attached electronically to your application.  If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax:  (619) 533-3337; or to the Employment Information Center:  City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101.  Include your name and the title of the position for which you are applying.

SCREENING PROCESS

Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system.  If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met.  Successful candidates will be placed on a list which will be used to fill position vacancies during the next one year.  For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.


SUPPLEMENTAL INFORMATION

PRE-EMPLOYMENT REQUIREMENTS:  Employment offers are conditional pending the results of all screening processes that are applicable to this job, which may include but are not limited to the following:  Confirmation of citizenship/legal right to work in the United States; completion of a pre-employment medical review/exam (which may include drug/alcohol testing); reference checks; and a fingerprint check.  The fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report.  Certain positions may require additional screening processes which may include a polygraph examination and/or background investigation.  All of these processes must be successfully completed before employment begins.  A positive test for alcohol, illegal drugs, including marijuana, or inadequately explained prescription drugs, misrepresentation, falsification, or omission of pertinent facts in any step of the screening/selection process may be cause for disqualification and/or termination of employment.  Nothing in this job posting constitutes an expressed or implied contract for employment with the City of San Diego.  Applicants must notify the Personnel Department of any changes in their name, address (home, email), or phone number or they may miss employment opportunities.









San Diego Unified School District invites applications for the position of Property Management Specialist


Date Posted: 9/12/19

SALARY:  
Monthly: $5,980.00 - $7,267.87
Annually: $71,760.00 - $87,214.40

OPENING DATE: 09/04/19
CLOSING DATE: 11/05/19 11:59 PM

DESCRIPTION: This opportunity is open to all interested candidates. There is currently one 12 month, 40 hours per week vacancy in this position. Please apply online at https://www.governmentjobs.com/careers/sandi/jobs/2493928/property-management-specialist

BASIC FUNCTION: The Property Management Specialist will perform a variety of complex and technical real estate and property management duties as they relate to school property.

Please note: To view the salary schedule, click here.

EXAMPLES OF DUTIES: To view the detailed job description for the Property Management Specialist, click here.

EDUCATION AND EXPERIENCE: Any combination of training, experience, and/or education equivalent to graduation from a recognized college or university with a major in business administration or real estate and two years of recent, progressively responsible, directly related experience of acceptable level and quality. LICENSES AND OTHER REQUIREMENTS: Possession of a valid California driver's license and availability of private transportation (mileage expenses allowance provided).

SUPPLEMENTAL INFORMATION:
To be eligible for consideration, interested candidates must submit the following documents by the application deadline:
• Online Employment Application (Work experience filled out thoroughly)
• Response to the Supplemental Questionnaire
• To receive education credit, provide a copy of College Degree or Official Transcript.

The supplemental questions should be answered thoroughly, clearly and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process. Please complete the online application to include all current and previous paid work history and education. Indicate on the application if you have unpaid volunteer or internship experience (unpaid work experience does not satisfy the minimum experience required to qualify for a position). The length of time you worked in each position or assignment must be clearly shown. If you have worked in a temporary position, please include the job title, school/department and employment dates for each assignment. A resume may be attached, but not substituted for completing the work history and education sections of the employment application.

Additional Information: The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the domain@sandi.net and domain@governmentjobs.com to your safe senders list.

The San Diego Unified School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. It is the policy of San Diego Unified School District to maintain a drug-free workplace. If needed, individuals protected by the Americans with Disabilities Act (ADA) may request accommodation.






Date posted: September 10, 2019
Location: San Diego


Project Administrator (full time)


Description:
BioMed Realty, a Blackstone portfolio company, is the Leading Provider of Real Estate Solutions to the Life Science Community. BioMed Realty has an open opportunity for a Project Administrator to support our Development team.


 Responsibilities:

  • Enter vendor invoices into Nexus Payables and manage process to vendor payment.
  • Interface with internal Construction Accounts and internal/external Development Team to ensure compliance.
  • Communicate, respond to and follow-up with vendors regarding inquiries, discrepancies, and resolutions.
  • Draft all contract documents for West Coast Development projects.
  • Interface with Legal Department during the contract process.
  • Track and manage document workflow throughout contract process on Contract Tracking Matrix (CTM) through document management software (SharePoint).
  • Provide executed contracts and project cost code information to Accounting.
  • Interface daily with internal and external team members and respond to requests and inquiries in a timely manner.
  • Maintain project folders and properly archive all project documents once projects close.
  • Provide support and other related duties as assigned.

Skills & Experience 
  • Minimum of 2-4 years’ experience within a commercial real estate or construction environment preferred.
  • Familiarity with construction, design and other third-party contracts, invoices and related documents.
  • Accounts Payable and Accounts Receivable experience preferred.
  • Strong verbal and written communication skills and ability to cooperatively interface with cross-functional teams/individuals internally and externally.
  • Attention to detail and follow-through required.
  • Proficiency in Microsoft Office software: Word, Excel, PowerPoint and Outlook.
  • Property Accountant experience a plus
  • Experience in Nexus Payables and SharePoint a plus.