Job Postings


Date posted
: 1/14/21
American Assets Trust seeking an ASSISTANT PROPERTY MANAGER
San Diego Coastal – Sorrento Valley Area

JOB SUMMARY
American Assets Trust, a vertically integrated REIT is seeking to fill its’ position for an Assistant Property Manager for its’ San Diego Class A office campus(es). This position is responsible for assistance with managing and overseeing the Operations and Maintenance of two first-class office campuses. The goal of this position is to provide superior service to the Buildings, Tenants and Ownership. The Assistant Property Manager reports to the Senior Property Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Tenant Relations: Respond to Tenant requests; coordinate with Senior Property Manager, Engineering Department and Maintenance Staff to resolve problems. Maintain positive relationships with all Tenants. Respond to Building issues, problems, and concerns while ensuring compliance is maintained with the Building’s Rules and Regulations,
• Financial Reporting/Annual Budgets: Assists Senior Property Manager in detail with the preparation of the annual & 5-year capital budgets, operations budget, reforecasts, monthly accruals and monthly variance reports. Assistant Property Manager is involved with planning and coordinating, operation and capital expenditures, should understand the impact of variance on the NOI and Cash Flow of the Property and provide variance explanations to the Senior Property Manager for Ownership reporting.
• Vendor Relations/Property Inspections: Perform periodic maintenance and janitorial inspections of the Property to assure maximum performance and efficiency. Recommend and direct alterations, maintenance and reconditioning of the property in coordination with the Senior Property Manager. Position will provide direction and supervision to the Service Contract providers to assure contract enforcement,
• Contract Management: Prepare Request for Proposals; obtain bids and present recommendations to the Senior Property Manager for timely purchasing of specific goods and services. Assist with development of contracts – capital and service, license agreements, professional service agreements and routing of documents, vendor insurance compliance and project scheduling,
• Administrative Support: Responsible for preparation and tracking of Welcome Packages, tenant bill backs, tenant communications and events, benchmarking, as well as maintenance of related, Operations procedures materials. Accounts receivable and accounts payable review, coding, approving, oversight.
• Assistant Property Manager will also perform other duties as assigned by the Senior Property Manager.

SKILLS AND QUALIFICATIONS
Ideal candidate will possess a minimum of 5-7 years Office property management experience
A valid California Real Estate License is preferred, but not required for this position
RPA, CPM, FMA or other RE designation preferred, but not required
Minimum 2 years college, B.A. /B.S. degree preferred
Must be computer literate to perform various computer functions. Experience with Microsoft Office, Outlook, MRI, AVID and work order software, a plus (Building Engines - work order system), Excel [intermediate], Word, PowerPoint, etc.
Proactive with ability to multi-task and effectively organize responsibilities at all times
Work well in a team environment - building engineers, administrative support and other corporate office, c-suite departments
Reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments
Strong written and verbal communication skills with the ability to convey information concisely, accurately and professionally.

This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills or working conditions associated with this position. While this description is intended to accurately reflect the position’s activities and requirements, American Assets Trust reserves the right to modify, add or remove duties as necessary.

Applicants should respond, via email with a letter of interest, with salary requirements, and a copy of their resume to Teresa Henning at thenning@americanassets.com.


Date posted: 1/6/2021

Our Story

Our small Canadian-born business was founded in 1978 and has become a global organization that now spans 120 locations across 20 countries. Our expansion has been rapid, but what matters most is the common belief that drives all 5,000 of our people to be a different type of real estate organization. We believe that the places in which we live, work and play have the power to make us happier and healthier, and we are united by a shared sense of purpose, to have a positive impact on people’s lives. In short, we are a global commercial real estate advisory firm with a simple aim: for real estate to play a leading role in creating vibrant buildings, cities and places that deliver long-lasting social value and economic impact.  

Why Work for Us:
We believe that our industry is changing, and we want our business to be a melting pot of curious minds, passionate hearts and strategic intelligence. Your gender, religion and race are all highly respected but are less important to us than your ability to step up and change the game. We provide you with a place where you can do just that, with like-minded people. Collaboration is embedded in the way we work – our people have the autonomy to collaborate on client relationships, engage teams across the business, lead operations, work collectively on projects, participate in strategy and are ultimately responsible for our growth. Our distinctive Principal-led, privately-owned model puts us in the enviable position of being able to offer every employee the opportunity to own a share of our business, and inspires and allows anyone to become a Principal. This role carries voting rights so our people have a very real say in the future direction and operation of our business. This means that we are able to attract, engage and retain the best talent from the industry.  

Overview
The Property Administrator reports to the Property Manager, Senior Property Manager or General Manager and provides a variety of clerical and administrative support services to the Property Management Team.  The individual in this position works closely under the direction of the Property Manager, Senior Property Manager or General Manager and the duties and responsibilities may include assisting with budgeting, financial reporting, billing rent, collecting rent, accounts payable, vendor services, and maintaining files.

DUTIES AND RESPONSIBILITIES:

  • Supports the planning, budgeting and control of operating and capital expenditures.
  • Assists in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
  • Assist with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms, and preparation of all related documentation.
  • Responds to tenant requests and needs and coordinates with Property Management Team to assist in resolving issues.
  • Assist in the selection and performance of vendor services, including preparation of request for proposals and service agreements. Monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
  • Responsible for scheduling and facilitating maintenance with vendors and tenants.
  • Document and track all certificates of insurance from vendors and tenants.
  • Maintain accurate and pertinent information for vendors and tenants.
  • Prepare correspondence and memos to tenants and vendors.
  • Establish and maintain positive relationships with internal and external tenants and vendors.
  • Maintain all lease and property related files.
  • Answer and direct incoming calls.
  • Open and distribute incoming mail.
  • Schedule and coordinate meetings and tenant events.
Qualifications
Bachelors Degree, preferably in business, real estate, or finance
Candidate will possess a minimum of three years related experience
Proficient in Microsoft Word and Excel
Ability to express ideas clearly in written and verbal communications
Strong organizational skills and detail-oriented
Proven record of providing excellent internal and external customer service

Our Equal Opportunity Commitment
Avison Young practices as an equal opportunity employer in all services locations around the world.  We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law. For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially. Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!

Apply by sending your resume to barbara.putis@avisonyoung.com.




Date posted: 9/29/20
Swift Real Estate Partners seeking a SENIOR PROPERTY MANAGER

Orange County/West Los Angeles
 

Swift Real Estate Partners is pleased to announce an exciting opportunity for a Senior Property Manager to oversee a three-asset portfolio located in Orange County and West Los Angeles.  The Senior Property Manager will primarily office in El Segundo, visit properties in Cerritos and Orange County weekly while also spending significant time at Swift’s Southern California Project Office in Irvine.  Here’s what’s in store for you in this dynamic position:
 

  • Do you love property management so much that your tenants describe you as “the best property manager ever”!?!

  • Do you have 7 to 10 years of property management experience managing Class A office buildings?

  • When it comes to collaboration - are you considered the ultimate people-person and pro given your outstanding communication skills, yes-can-do attitude and amazing enthusiasm where no job is too big or small in accomplishing goals and meeting deadlines?

  • Are you considered the “guru” when it comes to overseeing building operations, lease administration, construction/tenant improvement management, and preparing budgets & financial statements of ownership?

  • Would you like to work for an amazing company, with awesome people that offers a collaborative team environment, opportunity for growth, and values its employees?

If you answered “YES!” and would like to dive into an exciting position with a terrific company, then we are looking for you! 
 

Position Summary
Working closely with Swift’s Regional Director of Operations, you will be recognized and rewarded for your talents in executing all aspects of property management to ensure Swift’s tenants and clients are provided with optimal property services and stellar customer service.
 
This beautiful portfolio consists of:

  1. Flyte

  2. Cerritos Corporate Center

    • 335,500 rsf, 2-building campus located in Downtown Cerritos

    • Centrally located between Orange Country and Los Angeles

    • Easy Access from Hwy 91/Interstate 605

    • 99% Leased to Credit Anchor Tenants:  AT&T, CareMore, State of California

    • Reposition Scope Completed in 2017

    • Swift Website:  https://swiftrp.com/assets/cerritos-183rd-st/

Swift Real Estate Partners seeking a SENIOR PROPERTY MANAGER

Orange County/West Los Angeles

  1. Fountain Valley Plaza

    • 112,000 rsf, 2-building campus in Fountain Valley on Interstate 405

    • Located a few minutes north of the Irvine – Airport Area submarket

    • Reposition Scope Completed in 2019

    • 88% Leased to Long-Term Tenants:  Spec Services, LA Times, Magellan Architecture

    • Swift Website:  https://swiftrp.com/assets/fountain-valley-plaza/

 
Position Responsibilities Include:

  • Responsible for the day-to-day operations of the project including lease administration, maintenance and repair, janitorial, security, engineering and life-safety.

  • Prepare monthly management and financial reports, be thoroughly familiar with the accounting requirements of the properties and shall ensure that all reporting requirements are met on a timely and accurate basis.

  • Responsible for annual budget preparation and year-end reconciliations.

  • Review and approve all contracts, expenditures, and purchase orders related to the property.  The Property Manager shall be thoroughly familiar with the management contract and all requirements contained therein.

  • Solicit and negotiate bids from vendors for work performed in buildings, award contracts and maintain a working knowledge of all vendor contracts and ensure compliance with same.

  • Have sufficient knowledge of construction to coordinate and oversee all construction work to ensure that all alterations are performed in accordance with building standards, applicable lease provisions and local code requirements.

  • Be familiar with tenant leases and particularly with clauses affecting the operation of the building.

  • Responsible for supporting the leasing and marketing program for project to insure positive relations with listing brokers and outside agents. Participate in lease negotiations as necessary and monitor development of lease documents.

  • Direct and monitor legal counsel's production of legal documents and other legal activities including litigation.

  • Sets operating policy consistent with the objectives of Ownership

  • Oversee and manage all building related projects for the portfolio to insure project completion in a timely manner and within budget parameters.

  • Responsible for hiring, training, motivating and managing building personnel.  Prepare and conduct performance evaluations.

  • Monitor and insure that tenants and vendors comply with insurance requirements and coordinate all claims as required.

  • Develop and oversee a building safety program including the implementation of fire drills, floor warden training and building personnel training. Responsible for establishing and maintaining a proactive tenant relations program.

Swift Real Estate Partners seeking a SENIOR PROPERTY MANAGER

Orange County/West Los Angeles

The Ideal Candidate Will Possess the Following:
 

  • Strong proficiency in Microsoft Word, Excel, Outlook and PowerPoint and highly competent using accounting systems including experience with Yardi; experience with Argus is a plus.

  • Must have excellent oral and written communication skills.

  • Strong customer service competency is a requirement and the preferred candidate must be able to work under pressure, be a problem solver, take initiative, consistently meet or beat deadlines and possess strong multi-tasking skills.

  • Education - Undergraduate College Degree. 

  • Experience – 7 – 10 years’ experience in property management of a Class A office real estate is required.

  • RPA and Licensed Real Estate Salesperson is a plus. 

  • Participation in a local BOMA chapter will be required if selected for this position

  • The qualified candidate will be required to easily travel from West Los Angeles/El Segundo to Cerritos to Orange County.

  • Swift’s SoCal Project Office Location

    • Irvine on Interstate 405 between Von Karman and Jamboree

    • Senior PM shall be required to attend meetings here periodically and may need to office at this location from time to time

About the Company:
Swift is a vertically-integrated real estate operating company founded in 2010, focused on West Coast value-add office and industrial properties. Swift has a proven track record of superior risk-adjusted returns to its partners. Swift owns and operates 5 million SF of office/industrial assets throughout California and the Pacific Northwest. 
 
About Our Benefits:
In exchange for your talents and dedication, Swift Real Estate Partners offers a comprehensive healthcare and flexible spending benefits plan that includes full coverage of the employee’s healthcare premiums, and coverage at 50% for dependents.  In addition, we offer competitive salaries and bonus opportunity, an excellent 401(k) plan with an annual 4% matching contribution, 12-holidays per year and a Community Service Day. 
 
If you fit the profile above and would like to work for a thriving company, we look forward to receiving your resume in a Word document along with your salary expectations.  EOE.  M/F/D/V.  No phone calls from recruiters please.