Job Postings




Date Posted: November 20, 2018
Job Title: Assistant Property Manager – Exempt
Reports to Senior Property Manager
Location: San Francisco


SUMMARY

Under direct supervision, the Assistant Property Manager assists and supports the activities of the Property Manager and the Property Management Department.  

ESSENTIAL DUTIES AND RESPONSIBILITIES- include the following.  Other duties may be assigned. 

Provide exceptional customer service to tenants, clients and PMB team through excellent communication skills. 
Communicate with tenants regarding any property events that may cause disruption in their normal course of business.
Provide oversight on office hard copy and soft copy lease and property files to ensure that documentation is not compromised.
Maintain and ensure timely updates to Portfolio emergency contact information book, to include tenant and vendor information.
Receive tenant calls for work order requests, entering into BEI and coordinating with appropriate engineer and/or vendor.
Review and assist with specifications prepared for service contracts.  Assist with selection and final award of contract services, vendor negotiation of service agreements and the overall monitoring of vendor performance to assure full compliance with standards established within the service agreement, while maintaining high standards of appearance and operations of the properties.
Along with PMB team, enhance and maintain appropriate standards of property physical maintenance and housekeeping.  Monitor preventive maintenance schedules and work orders.  Assist with the daily work schedule for operations.  
Along with PMB team, enhance and maintain established programs of safety and security for building occupants and property.  Prepare required reports of incidents as needed.
As requested, secure bids for capital expenditure, working with engineering and site office team.  
Assist Manager(s) with annual budgeting process, to include re-bid of service contracts as directed by Manager(s), contacting utility companies, vendors and contractors to obtain upcoming rate increases; compiling data for Manager(s) and participating in budget input and review process.
Understand monthly financial information and assist in reporting function as needed. 
Work with Manager(s) and Leasing team members to ensure that all vacant space is in “market ready” condition.
Coordinate janitorial concerns with appropriate vendor, informing Property Manager.
Review and approve vendor invoices through Nexus/Yardi systems, including researching questionable invoices, as needed or if requested.
Understand and provide back up for field office in applying tenant cash receipts into Yardi accounting system.
Participate in review of annual CAM reconciliations prepared through Yardi along with Management team, to ensure data matches Lease and calculations are accurate.
As directed by Manager(s), supervise tenant move in and move out process, coordinating and providing documentation for both processes as needed.
As directed by Manager(s), assist in communication and resolution of outstanding tenant issues such as nonpayment of rent, repairs and maintenance, etc. without delay in a professional and respectful manner.
Perform advanced administrative duties requiring broad experience, skill and knowledge of organization policies and practices for a specific department or individual.  Provides assistance on projects including analysis and determination of information requests and follow-up.  
Provide support office/reception operations.

SKILLS AND QUALIFICATIONS
Minimum three (3) years in commercial real estate management, preferably medical office buildings.
AA/AS in Business or Real Estate or related field or technical coursework.
Absolute understanding and buy in of Company’s point of view, “the tenant is our most important asset and we will be exceptionally responsive to them”.
Must be detail-oriented and have strong analytical skills with accounting knowledge.
Demonstrate proficiency and understanding of accounting concept (payables and receivables).
Has a strong sense of urgency in solving problems and resolving issues.
Deliver prompt responses to requests with a positive attitude. 
Ability to multi-task and handle multiple projects simultaneously. 
Flexibility to handle changing priorities and projects.
Ability to meet deadlines.
Excellent verbal and written communication skills.
Excellent organizational skills and follow-through.
Computer proficiency with Microsoft Office Suite; property/real estate software experience preferred (Yardi).
Proven ability with the MS Windows and cloud environment, folder and file structure and the concept of a computer network with folders and files stored on other computers on the network.
Ability to build and maintain supportive relationships with others. 
Ability to work in a fast-paced, team-orientated environment with multiple deadlines, and flexibility in dealing with changing priorities.
Discretion regarding personnel and industry-related matters.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is frequently required to sit and talk or listen.  The employee is frequently required to stand, walk, bend, and use hands to type data, dial telephone and reach with hands and arms.  The employee must occasionally lift and/or move up to ten (10) to fifteen (15) lbs.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
The noise level in the work environment is usually low. The work is fast-paced.

Please submit resumes to Maryanne Vuckovich, PHR | Human Resources Director- MVuckovich@pmbres.com




 





Date Posted: November 20, 2018
Job Title: Senior Property Coordinator


SUMMARY
American Assets Trust, a vertically integrated REIT is seeking to fill its’ position for a Senior Property Coordinator for its’ corporate office campus located in San Diego, CA. This position is responsible for managing and overseeing certain Maintenance and Capital aspects - contractual, financial and administrative of a 
first class office campus. The goal of this position is to provide superior service to the Buildings, Tenants and Ownership. The Senior Property Coordinator reports to the Senior Property Manager.

 ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Contract Management: Prepare RFP’s - obtain bids, provide cost analysis and present recommendations to the  Senior Property Manager; Development of CIP’s, PSA’s, P.O.’s, contracts, routing of documents and assisting  Engineering with project calendaring,
  • Position will assist with providing direction and supervision to the Service Contract providers to assure contract   enforcement,
  • Annual Budgets: Assists Assistant Property Manager/Senior Property Manager with the preparation of the annual      budgets and forecasts – vendor rate solicitations, cost analysis development & updates, data entry,
  • Administrative Support: Responsible for preparation, distribution and tracking of new client Welcome Packages – new/existing client set-up in electronic work order & after-hours HVAC programs, client communications and client relations events, 
  • Senior Property Coordinator will also perform other duties as assigned by the Senior Property Manager.

SKILLS AND QUALIFICATIONS
  • An ideal candidate will possess a minimum of 3 years office property management/administrative capacity experience,
  • Minimum 2 years college, B.A. /B.S. degree preferred,
  • Computer literacy and proficiency in Microsoft Office programs a must, work order software a plus, accounting software – MRI a plus,
  • Ability to multi-task and effectively organize responsibilities,
  • Ability to communicate and interact with others in a professional manner,
  • Ability to work independently with minimal supervision,
  • Strong written and verbal communication skills with the ability to convey information concisely.

This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills or working conditions associated with this position. While this description is intended to accurately reflect the position’s activities and requirements, American Assets Trust reserves the right to modify, add or remove duties as necessary.

Applicants should respond, via email with a letter of interest, with salary requirements, and a copy of their resume
to: Teresa Henning at thenning@americanassets.com

 







Date Posted: November 19, 2018 
Job Title: 
Residential & Commercial Property Management Accountant (San Diego)

ABOUT THE COMPANY
Meissner Jacquét Commercial Real Estate
 Services is a full-service commercial and residential real estate management firm located in San Diego, servicing Southern California. We focus on providing proactive, professional and personalized service that goes beyond the expected to help our clients succeed. We are currently seeking a qualified candidate to fill a Residential Property Management Accountant position. 

Our staff is comprised of dedicated professionals who have achieved high marks in the commercial real estate, and share strong academic and professional credentials. We are constantly working to take our clients and services to the next level and always looking for top-level candidates who can help us to achieve continued success. 


JOB SUMMARY
The Property Management Accountant is required to maintain the highest degree of professionalism in all aspects when interfacing with tenants, clients, and service providers. You are to display integrity, loyalty, confidentiality, and professionalism at all times with co-workers and clients, as well as adhere to the Company's highest standards of ethics and dress code.  In this high detail oriented role, where customer service and pride in your work are crucial to our ongoing success, you will direct and coordinate activities for our Commercial Real Estate firm by performing the following tasks. The Property Management Accountant will perform General Ledger Accounting Functions for multiple properties. A Successful candidate will have a positive, professional attitude, be able to multi-task and prioritize workload, meet deadlines, follow company procedures, and work independently.

REQUIREMENTS 
Minimum 5 years of Residential Property Management Accounting experience REQUIRED
General Ledger Accounting
Month-End Closing
Bank Reconciliations
Detailed Experience in Budget Preparation
Proven Ability to Communicate Professionally with Clients
Yardi, MRI, Excel and Word Experience Required

BENEFITS
We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive salary and our extensive benefits package including: paid time off, medical, dental and vision benefits, and future growth opportunities within the Company. We work to maintain the best possible environment for our employees, where people can learn and grow with the Company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning, and culture. 

Qualified applicants apply today! To respond to this opportunity, please send your resume with salary requirements to HR@meissnerjacquet.com. Please be sure to place property Management Accountant in the subject line.

 




Date Posted: November 7, 2018
Job Title: Real Estate Manager  (Full-Time)
                   
 

JOB SUMMARY
The Real Estate Manager has responsibility for managing the day to day operations of the assigned portfolio of commercial properties. Real Estate Managers have contact with tenants and private contractors serving the property and may have contact with certain property owners. The manager will handle tenant calls, assign work orders, solicit bids, process signage requests, handle notices and correspondence, collect rent, prepare budgets, perform financial data review with variance explanations and a summary of work being done on the property.
Real Estate Managers are required to maintain the highest degree of professionalism in all aspects when interfacing with tenants, clients, and service providers. They are to display integrity, loyalty, confidentiality, and professionalism at all times with co-workers and clients as well as adhere to the company's highest standards of ethics and dress code.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

  • Day to day management of an assigned portfolio
  • Conduct regular property inspections and carry out all appropriate actions
  • Professionally interface and resolve issues as reported by tenants and service providers
  • Develop written communications to tenants for lease compliance and rent collection
  • Makes Recommendations to Senior Real Estate Managers regarding property issues
  • Track and report on key action items and deliverables
  • Review and approve invoices for each property
  • Complete all daily, monthly, and annual deliverables as required
  • Review all property financial statements and provide variance explanations as required
  • Prepare a Management Report for each financial report
  • Interact with all Associations' contractors and colleagues on behalf of the property owner
  • Track and follow through on all issues of non-compliance or delinquency
  • Ensure the continuation of all contracted services, insurance, etc.
  • Be available to respond to after-hours emergencies
  • Coordinate and supervise building vendors services
  • Enforce the terms and conditions of leases
  • Collect past-due rents/fees
  • Prepares budgets including rent projections, CAM expenses, and reconciliation.
  • Respond to tenant calls and process work orders for service needs daily
  • Respond to vendor calls and service issues daily
  • Coordinate move in/move out activities for tenants
  • Verify insurance requirements are up to date for tenants and vendors
  • Verify coding on accounts payable invoices monthly
  • Gather expenses from vendors to compile budget data annually
  • Book and bill 130 hours per month within property time budgets
  • Other duties as assigned

  •  

EDUCATION/EXPERIENCE
Minimum of five (5) years real estate management experience

California Real Estate License (salesperson or Broker) in good standing
College degree preferred

 

COMPETENCY
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.  Makes recommendations supported by appropriate research and analysis.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.
Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.  Maintains an active awareness of and conformance with required deadlines.
Resourcefulness - Regularly utilizes available resources to improve efficiency and minimize time spent on projects.  Seeks out advice and assistance when appropriate. Recognizes opportunities for improving performance both for the employee and the company.
Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.  Monitors and manages vendor performance.
Interpersonal - Focuses on solvingconflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listensresponds well to questions; demonstrates group presentation skills; participates in meetings.
Team Work - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed; recognizes accomplishments of other team members.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet situational needs; presents numerical data effectively; able to read and interpret written information.
Delegation - Delegates work as appropriate; matches the responsibility to the person; gives authority to work independently; sets expectations and monitors activities; provides recognition for results.
Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
Dependability - Meets commitments, accepts accountability, stays focused under pressure.  Is timely, prompt and adheres to established guidelines, policies and procedures.                                          

 
COMPUTER SKILLS
To perform this job successfully, an individual should be proficient in Word; Excel; Internet software and Outlook.  Experience with Yardi a plus.
 

SUPERVISORY RESPONSIBILITIES 

Manages one or more employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

 
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts; work in high, precarious places and outdoor weather conditions. The noise level in the work environment is usually moderate.

 
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and climb or balance.
 
The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

 
 Interested candidates should email HR@meissnerjacquet.com 

 








Date Posted: October 12, 2018
Job Title: Real Estate Office Supervisor. 
Monthly: $6,674.14-$8,516.97


JOB SUMMARY
The San Diego Unified School District is seeking a Real Estate Office Supervisor to plan, supervise, oversee, and participate in professional real estate work  This position supervises and directs the real estate staff in real estate transactions that include the purchase or lease of real property; acquisition due diligence, lease negotiations and lease document preparation and review; property disposition, preparation of licenses, permits, easements, rights of way, and vacations of streets and alleys; dealing with other governmental agencies regarding assessments and zoning; manages properties not in use by the District; conducts escrow and title processes; and supervises real estate staff.
 
EDUCATION AND EXPERIENCE
Any combination of training, experience, and/or education equivalent to graduation from a recognized college or university with a major in business administration or real estate, and four years of recent progressively responsible, directly related experience of acceptable level and quality.
 
LICENSES AND OTHER REQUIREMENTS
Possession of a valid California driver's license and availability of private transportation (mileage expense allowance provided). BOMA, Real Property Administrator or IREM, Certified Property Manager preferred.
 
Interested candidates apply online at www.sandiegounified.org
 

ABOUT SAN DIEGO UNIFIED SCHOOL DISTRICT 
The San Diego Unified School District (SDUSD) serves over 132,000 students, and has marked more than 150 years of service to San Diego's children. It is the second largest district in California, and the eighth largest urban district in the United States. The student population is extremely diverse, representing more than 15 ethnic groups and over 60 languages and dialects.

Since its founding on July 1, 1854, the district has grown from a small, rented school building with one teacher to its current state—more than 221 educational facilities with 14,555 full-time equivalent staff positions representing more than 15,800 employees. The district's educational facilities include 118 elementary schools, 24 middle schools, 29 high schools, 35 charter schools, and 15 atypical or alternative schools.

MISSION
All San Diego students will graduate with the skills, motivation, curiosity and resilience to succeed in their choice of college and career in order to lead and participate in the society of tomorrow.
 
 
 




 



JOB SUMMARY 
The intersection is a full-service commercial real estate firm with extensive market knowledge, a loyal staff, deep-rooted industry relationships and real estate strategies that deliver results. Our first priority is to our valued clients and the success of their real estate and business strategies.
We are currently searching for a self-directed and detail oriented individual to handle day-to-day financial duties using generally accepted accounting principles.


GENERAL DUTIES RESPONSIBILITIES
Accounts Payable / Accounts Receivable
Perform month-end journal entries
Perform monthly bank reconciliations
Assist with the preparation and distribution of annual budgets, audits, property taxes, CAM reconciliations and other reports
Ensure that all financial activities comply with federal, state and local regulations and with the company’s policies and procedures
Prepare monthly and/or quarterly financial statements
Corporate accounting duties
Assist and coordinate with outside CPA firms regarding taxes and audits
Ability to interface effectively with banking contacts and clients
Manages and supervises Accounting staff.


EDUCATION/EXPERIENCE/PERSONAL QUALITIES


Bachelor’s Degree in Accounting or Finance Preferred
4+ years Accounting Experience
Experience in Property Management Environment a must 
Yardi accounting software experience needed (Voyager preferred)
Strong oral and written interpersonal and communication skills 
Ability to maintain positive client, tenant, and team relationships
Ability to work independently with sound judgment
Excellent time management skills
Strong proficiency with MS Office applications



COMPENSATION AND BENEFITS
Salary: $50,000 to $60,000 - Negotiable depending on experience and abilities.
100% Company Paid Health, Dental, Vision and Life Insurance
Monthly Parking
Paid Vacation/Holidays
Floating Holiday, Personal Time
Education Assistance
Team Building Events


Interested?  Please send resumes to Scott Kirkpatrick at skirkpatrick@intersectioncre.com




JOB SUMMARY
As a member of the Property Management team, the Administrative Assistant will assist in maintaining
assets according to the quality standards approved by the Company. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

  • Answer phones for the Property Management office. Communicates both orally and in writing, in a professional and courteous manner with clients and other employees.

  • Act as liaison with tenants, vendors and contractors, assisting the Property Management team with the ongoing promotion of client relations and administration of the Lease Agreement.

  •  Act as Office Manager, ensuring that all office functions are running smoothly, inclusive of office equipment, telephones, computers, inventory and ordering of office and kitchen supplies.

  • Provide support to the Property Management and Leasing teams in coordinating the operation of the Building Management Office, opening, sorting and delivering mail to appropriate parties, opening and closing office, and assisting any walk-in visitors. • Develop or update, as needed, tenant and building materials, various contact lists, correspondence and applicable office forms.

  • Maintain and update tenant and vendor files including the retention of any applicable documents or correspondences.

  • Assist in the development and tracking of Purchase Orders.

  • Coordinate the collection of tenant and vendor certificates of insurance.

  • Coordinate and complete special projects as assigned

  • Manage executive calendars, booking travel arrangements as necessary

  • Complete expense reports for management

  • Maintain conference room calendars

  • Assist with compilation and updating of weekly and monthly reports.

  • Assembles and prepares overnight packages for delivery

  • Maintains postage meter and postage supplies

  • Programs security access cards and monitors card access records

  • Works with on-site building staff to order supplies

  • Keeps filing systems and records updated and organized.

  • Supports Management team in coordination of building and Tenant events.

  • Works well under pressure, meets deadlines, organizes workload and maintains accurate files.


We are looking for a dynamic, personable and professional Property Administrator to work in our Downtown San Diego office located at Emerald Plaza.  Is that you?  Do you know of someone you could refer?  If so, please email resume to smiro@kearny.com.





Date Posted: July 24, 2018
Job Title: Property Administrator 


JOB SUMMARY 

International, privately owned Real Estate Firm has an immediate need for a Property Administrator to join the management team of a busy, multi-building office campus in San Diego.  Provide a wide array of administrative and support services for Property Management and Operations team. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

  • Assist with tenant move-ins and move-outs and overall lease administration.

  • Maintain programming, distribution, and reporting of access cards and keys.

  • Interact with vendors to ensure the property is being properly maintained, prepare and monitor service contracts, and overall contract administration.

  • Assist with invoice processing.

  • Assist with tenant billings.

  • Manage tenant and vendor insurance certificates compliance.

  • Manage tenant work order system.

  • Maintain contact lists and databases.

  • Back up coverage at the concierge desk.

  • Maintain filing, scanning, and electronic document management.

  • Collect and distribute mail. Prepare overnight deliveries.

  • Manage office supplies and equipment.

  • Manage team calendar and general announcements.

  • Special projects, as needed.


QUALIFICATIONS
At least 2 years of experience in the commercial real estate management industry preferred. 

  • Strong attention to detail

  • Computer literacy and proficiency in Microsoft Office programs a must

  • Organizational skills

  • Proven customer service and problem-solving skills

  • Ability to communicate and interact with others in a professional manner

  • Ability to work independently with minimal supervision

  • Excellent written and verbal communication skills 

Interested candidates, please email Karnis Wong 





Job Title: Real Estate Manager 


JOB SUMMARY 

The Heritage Group is a full-service commercial real estate firm with extensive market knowledge, a loyal staff, deep-rooted industry relationships and real estate strategies that deliver results. 
We require a self-directed and detail-oriented individual to handle the day-to-day operations of our real estate portfolio. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 
Oversee the day-to-day operations of the properties (Office, Retail & Industrial)
Maintain current leases and ensure timely collections
Assist with tenant legal matters and evictions
Schedule tenant move-in and move-outs; oversee tenant improvements
Negotiating, drafting and documenting new leases and lease renewals
Prepare budgets, annual operating expense reconciliations, and CPI rent increases
Perform routine property inspections and annual property audits
Create a positive work environment at the properties and in the office
Supervise on-site and office support staff
Ability to conduct meeting with owners, tenants, vendors, brokers and city officials
Assist Managing Partners with business development initiatives
Accomplish property financial objectives by collecting rents; paying bills; forecasting requirements; preparing monthly reports and annual budgets; scheduling expenditures; analyzing variances; initiating corrective action.
Ensure compliance with monthly, quarterly, and annual deadlines.
Enforce, develop and implement policies and professional practices within the division.

QUALIFICATIONS
3+ years previous experience in property management.
Strong analytical, financial, and property accounting knowledge.
Familiarity with real estate contracts and leases.
Ability to build rapport with all team members.
Ability to multitask and prioritize.
Excellent written and verbal communication skills.
Ability to demonstrate strong leadership skills.

EDUCATION/EXPERIENCE
Hard working, Good attitude, Team player.
Bachelor’s degree – Real Estate, Finance, or Business is preferred.
BRE License required.
3+ years’ experience in commercial property management and leasing.
Strong oral and written interpersonal and communication skills are a must.
Ability to maintain positive client, tenant, and team relationships.
Ability to work independently with sound judgment.
Excellent time management skills
Strong proficiency with MS Office applications.
Yardi experience preferred.

COMPENSATION AND BENEFITS 
Compensation negotiable depending on experience and abilities. We also offer full medical, dental, vision and life insurance benefits. Promotion and growth opportunities are available in every office and at every level.

For more information or to schedule an interview, contact Senior Director Scott Kirkpatrick at skirkpatrick@theheritagegroup.com


________________________________________________________________________________________



Date Posted: May 30, 2018
Job Title: Senior Property Manager 


JOB SUMMARY 

Ryan Companies is establishing their property management and building services in the San Diego area and has an immediate opportunity available for a Senior Property Manager overseeing a portfolio of quality commercial properties within the San Diego area.

ESSENTIAL DUTIES AND RESPONSIBILITIES 
We are looking for highly motivated professionals with a minimum of eight years of strong property management experience. Specific duties include creating and maintaining asset value aligned with the ownership objectives, nurturing a trust relationship with the owner, vendors,and tenants, developing financial budgeting and maintaining expense controls, financial reporting, risk management, leasing management and all other operational aspects of the properties, with the highest standards of professional ethics.  This person will be involved in business development opportunities as our office grows.
The successful candidate should have an active real estate license and a Bachelor’s degree, preferably in Business, Economics, or Real Estate, and one or more professional designations (CCIM, CPM, RPA, etc.), experience in budgeting and operating cost supervision, and a proven ability to supervise and motivate people. Experience in sustainability management and/or LEED designation is beneficial. 


QUALIFICATIONS

Education/Experience: 
Minimum Years of Experience Required: 8 years
Years of Education Required: Bachelor's Degree
Specialty: Commercial, Industrial 
Relocation Assistance may be available for the right candidate 
Must be Authorized to Work in the US


ELIGIBILITY

Ryan is an EOE/AA Employer, and positions require verification of employment eligibility to work in the U.S.

BENEFITS

  • Medical Insurance 

  • Dental Insurance  

  • Vision Insurance  

  • Life Insurance  

  • Retirement Benefits 

  • Disability Insurance


Ryan Recruiting accepts no agency solicitations.

Please visit our website at 
https://ryancompanies.csod.com/ats/careersite/JobDetails.aspx?site=1&id=555 to apply.


 





Date Posted: May 22, 2018
Job Title: Territory Manager 

JOB SUMMARY 
Lot Management is part of a family of commercial property enhancement companies that provide property owners and managers with creative maintenance and improvement solutions.    
ESSENTIAL DUTIES AND RESPONSIBILITIES 
We are currently looking for an individual to fill a Full-Time position that wants to work in a friendly, fast-paced, team environment with an industry-leading company. The Territory Manager position supports an assigned region in a variety of ways including client relationships, acquisition of new business, retention of current business, maintain and facilitate client requests, managing a client base or territory, oversee field service quality, supporting field operations and being a designated main point of contact for our customers.  

Please visit our website at www.lotmanagement.com/open-positions to apply, or send your resume to recruiting@lotmanagement.com or contact our office at 858.357.9400 for more information. 

 





Date Posted: May 8, 2018 
Job Title: Assistant Property Manager / Property Management

JOB SUMMARY 
HP Investors is a private real estate investment firm focused on the acquisition, development and management of retail, office and infill mixed-use properties in select West Coast markets. Founded in 2010, the Company continues to aggressively grow its platform and is currently seeking an Assistant Property Manager to support its growth. The position is located in the firm’s San Diego headquarters.

ESSENTIAL DUTIES AND RESPONSIBILITIES 
1. TENANT RELATIONS:  Coordinates tenant move ins and move outs.  Response to tenant needs and coordinates with maintenance vendors to resolve problems.  Maintains positive relationships and high retention levels with all tenants.  Responds to tenant concerns and ensures compliance with rules and regulations.
2. CLIENT RELATIONS:  Assists the Property Management team with the ongoing promotion of client relations and administration of the Lease Agreement
3. FINANCIAL REPORTING AND ADMINISTRATION:  Responsible for the collection of rent, follow up on delinquencies, processes late fees when necessary.  Assists with the payment of expenses.  Prepares tenant move out including security deposit refund/reconciliations.  Assists with the preparation and development of property budgets, forecasts, annual operating expense billings/reconciliations. Assists with preparation of monthly/quarterly performance reports and property accruals.  Reviews monthly rent charges for compliance with lease schedules and submits changes to Manager for approval.  Oversees the calculation of all tenant sundry expenses and special billings. 
4. STAFF SUPERVISION/DEVELOPMENT:  Assists in the oversight and delegation of duties to third-party vendors.  Keeps Manager informed regularly of property activities and supports Manager in all aspects of running the properties.  
5. GENERAL OPERATIONS:  Performs regular inspections of properties to monitor for maximum performance and efficiency.  Recommends and assists in the coordination of alterations, maintenance, and reconditioning of property as necessary and in coordination with the Manager.   Assists with monitoring compliance with lease terms and preparation of required notices.  
6. CONTRACT ADMINISTRATION:  Assists in the procurement, administration
and maintenance of all service contracts, purchase orders and construction contracts. 
7. DECISION MAKING:  Makes thoughtful, prompt and systematic decisions under time constraints.  Presents alternative solutions to problems and considers the impact of decisions.
8. INTERPERSONAL AND COMMUNICATION SKILLS:  Articulates ideas; both verbal and written, in a clear and understandable manner.  Has good listening skills and facilitates communication.  Shares information with others seeks out feedback and constructive criticism.  Uses diplomacy, tact and negotiates effectively.   

QUALIFICATIONS
• 2+ years prior work experience in Property Management
• Bachelor’s degree or equivalent experience 
• Strong written and verbal communication skills with the ability to convey information concisely  
• Highly organized with a demonstrated ability to prioritize and multi-task
• Strong work ethic and ability to work in
dynamic, entrepreneurial team environment
• Proficiency in Microsoft Office.  Experience with MRI, Avid Xchange preferred

Compensation shall be commensurate with experience and qualifications. Please direct all inquiries to Jason Hotze  






Date Posted: April 2, 2018 
Job Title: Property Manager / Real Estate Manager


JOB SUMMARY
Manages all aspects of a single property or portfolio of commercial, industrial or retail properties. Oversees all marketing, operations and financial activities.


ESSENTIAL DUTIES AND RESPONSIBILITIES
Responds to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.Ensures periodic regular property inspection. Recommends and/or approves alterations, maintenance and reconditioning as necessary. Contracts for and supervises vendor services as required.At owner's discretion, markets and leases the property, qualifying and showing space to prospective tenants, and negotiating new leases and lease renewals. Coordinates tenant move-ins and move- outs, and ""walk-through"" spaces with tenants and tenant improvement department.Acts as primary contact with property owners to ensure that objectives are being met. Prepares and delivers timely, accurate and complete reports. Develops and controls annual budgets for operating and capital expenses. Forecasts management plans and prepares a monthly performance, explaining variances. Collects rent and pays expenses in compliance with lease terms. Prepares all required legal notices. Recommends and coordinates legal action as necessary. Reviews and reconciles tenant rent and Common Area Maintenance (CAM) recovery charges. Negotiates early terminations of leases. Provides lease analysis for client's review and approval. Documents settlement of and notifies affected parties. Supports all property sales by overseeing due diligence process and monitoring the activity of outside brokers. Develops business relationships through membership and participation in professional, industry/trade and civic organizations. Performs other duties as assigned.



SUPERVISORY RESPONSIBILITIES
Provides formal supervision to individual employees within single functional or operational area. Recommends staff recruitment, selection, promotion, advancement, corrective action and termination. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.


QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS) from four-year college or university and a minimum of four to six years of related experience and/or training.


CERTIFICATES and/or LICENSES
Real estate license required. CPM or RPA professional designation or candidacy preferred.


COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Ability to respond effectively to sensitive issues.


FINANCIAL KNOWLEDGE
Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.


REASONING ABILITY

Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
SCOPE OF RESPONSIBILITY
Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.

Interested candidates, please email Kristin Howell  





Date Posted: March 28, 2018 
Job Title: Maintenance Technician III


POSITION SUMMARY 
The Engineering Maintenance Technician III will be responsible for maintaining all buildings and equipment throughout the hotel. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values.


ESSENTIAL FUNCTIONS 
Major areas of responsibility/ management include, but are not limited to:
• Troubleshoot equipment using proper tools in a skilled craftsman-like manner.
• Perform assignments as directed by the Director of Engineer.
• Assume the duties of other mechanics when required, including light carpentry, plumbing, grounds maintenance, electrical, painting, pool and spa maintenance, etc.
• Perform preventative maintenance on all equipment.
• Repair all malfunctioning mechanic devices.
• Perform electrical, air conditioning, heating, plumbing, boiler, and television repair needs.
• Participate in services to ducts and grease traps.
• Rekeys lock and maintains the key system.
• Train other maintenance staff on equipment, systems, and procedures.
• Assume responsibility when the Engineering Manager or Director of Engineering is not available.


QUALIFICATIONS  
• High School Diploma or equivalent
• Minimum of three years’ job related maintenance experience or engineering
• Minimum of two years’ experience in customer service
• Ability to communicate clearly and speak, read, write and understand English


PREFERRED  
• Luxury hotel experience strongly preferred
• Certification from Technical Maintenance Trade School
• Bachelor’s Degree
• Knowledge of Microsoft Office applications and various property specific software applications, HotSOS, and Energy Management Systems software


PHYSICAL REQUIREMENTS  
Position requires walking and giving direction most of the working day; must be able to stand and exert well-paced mobility for up to 6 hours in length. Must be able to exert well-paced ability to maneuver between functions occurring simultaneously. Must be able to lift up to 50 lbs. on a regular and continuing basis. Must be able to push and pull carts and equipment weighing up to 250 lbs. occasionally. Must be able to walk, stand, sit, bend, stoop, squat and stretch to fulfill tasks. Must have finger dexterity to be able to operate office equipment.