Job Postings




JOB SUMMARY
American Assets Trust, a vertically integrated REIT is seeking to fill its’ position for an Assistant Property Manager for its’ corporate office campus located in San Diego, CA. This position is responsible for assistance with managing and overseeing the Operations and Maintenance of a first class office campus. The goal of this position is to provide superior service to the Buildings, Tenants and Ownership. The Assistant Property Manager reports to the Senior Property Manager.

 ESSENTIAL DUTIES AND RESPONSIBILITIES
• Tenant Relations: Respond to Tenant requests; coordinate with Senior Property Manager, Engineering Department and Maintenance Staff to resolve problems. Maintain positive relationships with all Tenants. Respond to Building issues, problems, and concerns while insuring compliance is maintained with the Building’s Rules and Regulations,
• Financial Reporting/Annual Budgets: Assists Senior Property Manager in detail with the preparation of the annual budget, forecasts, monthly accruals and monthly variance reports. Assistant Property Manager is involved with planning and coordinating, operation and capital expenditures, should understand the impact of variance on the NOI and Cash Flow of the Property and provide variance explanations to the Senior Property Manager for Ownership reporting.
• Vendor Relations/Property Inspections: Perform periodic maintenance and janitorial inspections of the Property to assure maximum performance and efficiency. Recommend and direct alterations, maintenance and reconditioning of the property in coordination with the Senior Property Manager. Position will provide direction and supervision to the Service Contract providers to assure contract enforcement,
• Contract Management: Prepare Request for Proposals; obtain bids and present recommendations to the Senior Property Manager for timely purchasing of specific goods and services. Assist with development of contracts, routing of documents, vendor insurance compliance and project scheduling,
• Administrative Support: Responsible for preparation and tracking of Welcome Packages, tenant bill backs, tenant communications and events, as well as maintenance of related, Operations procedures materials. 
• Assistant Property Manager will also perform other duties as assigned by the Senior Property Manager.

SKILLS AND QUALIFICATIONS
  • Ideal candidate will possess a minimum of 5 years office property management experience,
  • A valid California Real Estate License is preferred, but not required for this position,
  • Minimum 2 years college, B.A. /B.S. degree preferred,
  • Must be computer literate to perform various computer functions. Experience with Microsoft Office, MRI, AVID and work order software, a plus (Building Engines - work order system, Excel [intermediate], PowerPoint, etc.), 
  • Ability to multi-task and effectively organize responsibilities to professionally maintain the building management office,
  • Work well in a team environment - building engineers, administrative support and other corporate office, c.suite departments,
  • Reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments,
  • Strong written and verbal communication skills with the ability to convey information concisely.
 
This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills or working conditions associated with this position. While this description is intended to accurately reflect the position’s activities and requirements, American Assets Trust reserves the right to modify, add or remove duties as necessary. 

Applicants should respond, via email with a letter of interest, with salary requirements, and a copy of their resume to: Teresa Henning at thenning@americanassets.com.
 

Date Posted: July 24, 2018
Job Title: Property Administrator 


JOB SUMMARY 
International, privately owned Real Estate Firm has an immediate need for a Property Administrator to join the management team of a busy, multi-building office campus in San Diego.  Provide a wide array of administrative and support services for Property Management and Operations team. 


​​ESSENTIAL DUTIES AND RESPONSIBILITIES 
  • Assist with tenant move-ins and move-outs and overall lease administration.
  • Maintain programming, distribution, and reporting of access cards and keys.
  • Interact with vendors to ensure the property is being properly maintained, prepare and monitor service contracts, and overall contract administration.
  • Assist with invoice processing.
  • Assist with tenant billings.
  • Manage tenant and vendor insurance certificates compliance.
  • Manage tenant work order system.
  • Maintain contact lists and databases.
  • Back up coverage at the concierge desk.
  • Maintain filing, scanning, and electronic document management.
  • Collect and distribute mail. Prepare overnight deliveries.
  • Manage office supplies and equipment.
  • Manage team calendar and general announcements.
  • Special projects, as needed.

QUALIFICATIONS
At least 2 years of experience in the commercial real estate management industry preferred. 
  • Strong attention to detail
  • Computer literacy and proficiency in Microsoft Office programs a must
  • Organizational skills
  • Proven customer service and problem-solving skills
  • Ability to communicate and interact with others in a professional manner
  • Ability to work independently with minimal supervision
  • Excellent written and verbal communication skills 
Interested candidates, please email Karnis Wong 





Job Title: Real Estate Manager 

JOB SUMMARY 
The Heritage Group is a full-service commercial real estate firm with extensive market knowledge, a loyal staff, deep-rooted industry relationships and real estate strategies that deliver results. 
We require a self-directed and detail-oriented individual to handle the day-to-day operations of our real estate portfolio. 


ESSENTIAL DUTIES AND RESPONSIBILITIES 
Oversee the day-to-day operations of the properties (Office, Retail & Industrial)
Maintain current leases and ensure timely collections
Assist with tenant legal matters and evictions
Schedule tenant move-in and move-outs; oversee tenant improvements
Negotiating, drafting and documenting new leases and lease renewals
Prepare budgets, annual operating expense reconciliations, and CPI rent increases
Perform routine property inspections and annual property audits
Create a positive work environment at the properties and in the office
Supervise on-site and office support staff
Ability to conduct meeting with owners, tenants, vendors, brokers and city officials
Assist Managing Partners with business development initiatives
Accomplish property financial objectives by collecting rents; paying bills; forecasting requirements; preparing monthly reports and annual budgets; scheduling expenditures; analyzing variances; initiating corrective action.
Ensure compliance with monthly, quarterly, and annual deadlines.
Enforce, develop and implement policies and professional practices within the division.
 
QUALIFICATIONS
3+ years previous experience in property management.
Strong analytical, financial, and property accounting knowledge.
Familiarity with real estate contracts and leases.
Ability to build rapport with all team members.
Ability to multitask and prioritize.
Excellent written and verbal communication skills.
Ability to demonstrate strong leadership skills.
 
EDUCATION/EXPERIENCE
Hard working, Good attitude, Team player.
Bachelor’s degree – Real Estate, Finance, or Business is preferred.
BRE License required.
3+ years’ experience in commercial property management and leasing.
Strong oral and written interpersonal and communication skills are a must.
Ability to maintain positive client, tenant, and team relationships.
Ability to work independently with sound judgment.
Excellent time management skills
Strong proficiency with MS Office applications.
Yardi experience preferred.
 
COMPENSATION AND BENEFITS 
Compensation negotiable depending on experience and abilities. We also offer full medical, dental, vision and life insurance benefits. Promotion and growth opportunities are available in every office and at every level.

For more information or to schedule an interview, contact Senior Director Scott Kirkpatrick at skirkpatrick@theheritagegroup.com

 
________________________________________________________________________________________



Date Posted: May 30, 2018
Job Title: Senior Property Manager 


JOB SUMMARY 
Ryan Companies is establishing their property management and building services in the San Diego area and has an immediate opportunity available for a Senior Property Manager overseeing a portfolio of quality commercial properties within the San Diego area.

ESSENTIAL DUTIES AND RESPONSIBILITIES 
We are looking for highly motivated professionals with a minimum of eight years of strong property management experience. Specific duties include creating and maintaining asset value aligned with the ownership objectives, nurturing a trust relationship with the owner, vendors,
and tenants, developing financial budgeting and maintaining expense controls, financial reporting, risk management, leasing management and all other operational aspects of the properties, with the highest standards of professional ethics.  This person will be involved in business development opportunities as our office grows.
The successful candidate should have an active real estate license and a Bachelor’s degree, preferably in Business, Economics, or Real Estate, and one or more professional designations (CCIM, CPM, RPA, etc.), experience in budgeting and operating cost supervision, and a proven ability to supervise and motivate people. Experience in sustainability management and/or LEED designation is beneficial. 

QUALIFICATIONS
Education/Experience: 
Minimum Years of Experience Required: 8 years
Years of Education Required: Bachelor's Degree
Specialty: Commercial, Industrial 
Relocation Assistance may be available for the right candidate 

Must be Authorized to Work in the US

ELIGIBILITY
Ryan is an EOE/AA Employer, and positions require verification of employment eligibility to work in the U.S.

BENEFITS
  • Medical Insurance 
  • Dental Insurance  
  • Vision Insurance  
  • Life Insurance  
  • Retirement Benefits 
  • Disability Insurance

Ryan Recruiting accepts no agency solicitations.

Please visit our website at 
https://ryancompanies.csod.com/ats/careersite/JobDetails.aspx?site=1&id=555 to apply.
 
 




Date Posted: May 22, 2018
Job Title: Territory Manager 


JOB SUMMARY 

Lot Management is part of a family of commercial property enhancement companies that provide property owners and managers with creative maintenance and improvement solutions.    

ESSENTIAL DUTIES AND RESPONSIBILITIES 
We are currently looking for an individual to fill a Full-Time position that wants to work in a friendly, fast-paced, team environment with an industry-leading company. The Territory Manager position supports an assigned region in a variety of ways including client relationships, acquisition of new business, retention of current business, maintain and facilitate client requests, managing a client base or territory, oversee field service quality, supporting field operations and being a designated main point of contact for our customers.  

Please visit our website at www.lotmanagement.com/open-positions to apply, or send your resume to recruiting@lotmanagement.com or contact our office at 858.357.9400 for more information. 

 




Date Posted: May 15, 2018
Job Title: Marketing Assistant 


JOB SUMMARY 
Supports a variety of sales and marketing activities which directly support Business Development Manager and the Sales & Marketing Department to acquire new clients and retain existing.

ESSENTIAL DUTIES AND RESPONSIBILITIES 
The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully.
  • Preparing and issuing property management proposals and management contracts with limited input and review by supervisors.
  • Gathers, organizes, and inputs client and prospect data into CRM. Manages data accuracy and integrity and keeps records current on prospect pipeline status for reporting purposes.
  • Prepares various deliverables which directly support client acquisition such as Proposals, Agreements, Engagement Letters, Amendments, etc. Prepares and processes all documentation related to client implementation and ensures on-going maintenance. 
  • Assists with the preparation, maintenance, and distribution of marketing collateral, including marketing brochures, marketing fliers, case studies, placemats, etc.
  • Administer Client Relationship Management Program to include reinforcement of existing client relationships; gather client interests and feedback; coordinate client visits; and develop specific content to match client interests.
  • Performs all calendaring functions, including setting meetings for the Marketing team, and communicates directly with internal team and external clients and prospects. Allocates the Organization’s resources (room, the technology required) appropriately.
  • Responds promptly to internal team and external client and prospective client needs and solicits feedback to improve service. Follows up to ensure completion.
  • Assists with content creation for the Corporate Advertising Program, including press releases and ad creative.
  • Coordinates and attends commercial real estate industry-related functions and activities, including NAIOP, trade show conventions, etc.
  • Works with Business Development Manager regarding Sales & Marketing Department projects.
  • Supports Principal(s) and Vice President
  • Administrative functions including filing, document processing, etc.
  • Other duties as assigned.

QUALIFICATIONS

Education/Experience: College degree required. Minimum three years’ experience providing administrative support to multiple, or team of, professionals. Two years’ experience in the Commercial Real Estate industry with competence in industry terminology and concepts that support the job description. Strong marketing knowledge.
 
CRITICAL SKILLS & ATTRIBUTES
To perform the job successfully, an individual should demonstrate the following competencies.
 
Computer Skills: Baseline proficiency including, but not limited to, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe (Acrobat, InDesign, Photoshop), and other software deemed necessary by the Organization. Tested prior to hiring and expected to learn other position-related systems on the job.
 
Reasoning: Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills. Makes recommendations supported by appropriate research and analysis.
 
Organizational Ability:  Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives. Communicates changes and progress to the supervisor(s); maintains an active awareness of and conformance with productivity standards and required deadlines; follows policies and procedures; demonstrates accuracy and thoroughness. Self-starter, requiring minimal oversight.
 
Financial Ability: Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.
 
Communication - Ability to comprehend and interpret instructions and correspondence and ask clarifying questions to ensure understanding. Ability to write reports and correspondence. Ability to respond to common inquiries or complaints from prospective and current clients, coworkers and/or supervisor(s). Ability to effectively present information to external groups, internal department, and/or large groups of employees.
 
Professionalism - Reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments. Excellent customer service skills required.
 
Collaboration - Exhibits objectivity and openness to others' views; gives and welcomes feedback; puts the success of team above own interests; able to build morale and group commitments to goals and objectives.
 
ADDITIONAL INFORMATION
The work environment and physical demands described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities.
 
Work Environment & Physical Demands: The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to sit, use hands or fingers to handle or feel, talk, and hear, and occasionally required to stand, walk, and reach with hands and arms, and lift.
 
Benefits
Meissner Jacquét values our employees' time and efforts. Our commitment to their success is enhanced by our competitive salary and our extensive benefits package including: paid time off, medical, dental and vision benefits, and future growth opportunities within the company.
 
Qualified applicants apply today!
To respond to this opportunity, please send resume with salary requirements to HR . Please be sure to place Client Services Coordinator in the subject line.





Date Posted: May 8, 2018 
Job Title: Assistant Property Manager / Property Management


JOB SUMMARY 
HP Investors is a private real estate investment firm focused on the acquisition, development and management of retail, office and infill mixed-use properties in select West Coast markets. Founded in 2010, the Company continues to aggressively grow its platform and is currently seeking an Assistant Property Manager to support its growth. The position is located in the firm’s San Diego headquarters.

ESSENTIAL DUTIES AND RESPONSIBILITIES 
1. TENANT RELATIONS:  Coordinates tenant move ins and move outs.  Response to tenant needs and coordinates with maintenance vendors to resolve problems.  Maintains positive relationships and high retention levels with all tenants.  Responds to tenant concerns and ensures compliance with rules and regulations.
2. CLIENT RELATIONS:  Assists the Property Management team with the ongoing promotion of client relations and administration of the Lease Agreement
3. FINANCIAL REPORTING AND ADMINISTRATION:  Responsible for the collection of rent, follow up on delinquencies, processes late fees when necessary.  Assists with the payment of expenses.  Prepares tenant move out including security deposit refund/reconciliations.  Assists with the preparation and development of property budgets, forecasts, annual operating expense billings/reconciliations. Assists with preparation of monthly/quarterly performance reports and property accruals.  Reviews monthly rent charges for compliance with lease schedules and submits changes to Manager for approval.  Oversees the calculation of all tenant sundry expenses and special billings. 
4. STAFF SUPERVISION/DEVELOPMENT:  Assists in the oversight and delegation of duties to third-party vendors.  Keeps Manager informed regularly of property activities and supports Manager in all aspects of running the properties.  
5. GENERAL OPERATIONS:  Performs regular inspections of properties to monitor for maximum performance and efficiency.  Recommends and assists in the coordination of alterations, maintenance, and reconditioning of property as necessary and in coordination with the Manager.   Assists with monitoring compliance with lease terms and preparation of required notices.  
6. CONTRACT ADMINISTRATION:  Assists in the procurement, administration and maintenance of all service contracts, purchase orders and construction contracts. 
7. DECISION MAKING:  Makes thoughtful, prompt and systematic decisions under time constraints.  Presents alternative solutions to problems and considers the impact of decisions.
8. INTERPERSONAL AND COMMUNICATION SKILLS:  Articulates ideas; both verbal and written, in a clear and understandable manner.  Has good listening skills and facilitates communication.  Shares information with others seeks out feedback and constructive criticism.  Uses diplomacy, tact and negotiates effectively.   

QUALIFICATIONS
• 2+ years prior work experience in Property Management
• Bachelor’s degree or equivalent experience 
• Strong written and verbal communication skills with the ability to convey information concisely  
• Highly organized with a demonstrated ability to prioritize and multi-task
• Strong work ethic and ability to work in dynamic, entrepreneurial team environment
• Proficiency in Microsoft Office.  Experience with MRI, Avid Xchange preferred

Compensation shall be commensurate with experience and qualifications. Please direct all inquiries to Jason Hotze  

 




Date Posted: April 2, 2018 
Job Title: Property Manager / Real Estate Manager

JOB SUMMARY
Manages all aspects of a single property or portfolio of commercial, industrial or retail properties. Oversees all marketing, operations and financial activities.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responds to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.Ensures periodic regular property inspection. Recommends and/or approves alterations, maintenance and reconditioning as necessary. Contracts for and supervises vendor services as required.At owner's discretion, markets and leases the property, qualifying and showing space to prospective tenants, and negotiating new leases and lease renewals. Coordinates tenant move-ins and move- outs, and ""walk-through"" spaces with tenants and tenant improvement department.Acts as primary contact with property owners to ensure that objectives are being met. Prepares and delivers timely, accurate and complete reports. Develops and controls annual budgets for operating and capital expenses. Forecasts management plans and prepares a monthly performance, explaining variances. Collects rent and pays expenses in compliance with lease terms. Prepares all required legal notices. Recommends and coordinates legal action as necessary. Reviews and reconciles tenant rent and Common Area Maintenance (CAM) recovery charges. Negotiates early terminations of leases. Provides lease analysis for client's review and approval. Documents settlement of and notifies affected parties. Supports all property sales by overseeing due diligence process and monitoring the activity of outside brokers. Develops business relationships through membership and participation in professional, industry/trade and civic organizations. Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES
Provides formal supervision to individual employees within single functional or operational area. Recommends staff recruitment, selection, promotion, advancement, corrective action and termination. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.
 
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS) from four-year college or university and a minimum of four to six years of related experience and/or training.
 
CERTIFICATES and/or LICENSES
Real estate license required. CPM or RPA professional designation or candidacy preferred.
 
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Ability to respond effectively to sensitive issues.
 
FINANCIAL KNOWLEDGE
Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.
 
REASONING ABILITY
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.

SCOPE OF RESPONSIBILITY

Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.

Interested candidates, please email Kristin Howell  

 



Date Posted: March 28, 2018 
Job Title: Maintenance Technician III
POSITION SUMMARY 
The Engineering Maintenance Technician III will be responsible for maintaining all buildings and equipment throughout the hotel. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values.
 
ESSENTIAL FUNCTIONS 
Major areas of responsibility/ management include, but are not limited to:
• Troubleshoot equipment using proper tools in a skilled craftsman-like manner.
• Perform assignments as directed by the Director of Engineer.
• Assume the duties of other mechanics when required, including light carpentry, plumbing, grounds maintenance, electrical, painting, pool and spa maintenance, etc.
• Perform preventative maintenance on all equipment.
• Repair all malfunctioning mechanic devices.
• Perform electrical, air conditioning, heating, plumbing, boiler, and television repair needs.
• Participate in services to ducts and grease traps.
• Rekeys lock and maintains the key system.
• Train other maintenance staff on equipment, systems, and procedures.
• Assume responsibility when the Engineering Manager or Director of Engineering is not available.
 
QUALIFICATIONS  
• High School Diploma or equivalent
• Minimum of three years’ job related maintenance experience or engineering
• Minimum of two years’ experience in customer service
• Ability to communicate clearly and speak, read, write and understand English
 
PREFERRED  
• Luxury hotel experience strongly preferred
• Certification from Technical Maintenance Trade School
• Bachelor’s Degree
• Knowledge of Microsoft Office applications and various property specific software applications, HotSOS, and Energy Management Systems software
 
PHYSICAL REQUIREMENTS  
Position requires walking and giving direction most of the working day; must be able to stand and exert well-paced mobility for up to 6 hours in length. Must be able to exert well-paced ability to maneuver between functions occurring simultaneously. Must be able to lift up to 50 lbs. on a regular and continuing basis. Must be able to push and pull carts and equipment weighing up to 250 lbs. occasionally. Must be able to walk, stand, sit, bend, stoop, squat and stretch to fulfill tasks. Must have finger dexterity to be able to operate office equipment.