Job Postings



Date Posted: November 16, 2017 

 

Job Title: Leasing Assistant 


POSITION SUMMARY
Under direct supervision, assists with the management and organization of information pertaining to leasing activities. Responsible for preparation of all lease related documents.


QUALIFICATIONS

  • Undergraduate degree from an accredited university
  • Previous commercial real estate experience a plus / highly desired
  • Proficiency w/ Microsoft Office (Word, Excel, Publisher/Adobe In-Design/Illustrator & Outlook) required
  • Property/real estate software experience preferred (Yardi, Hightower – VTS, CoStar, LoopNet)
  • Must be detail-oriented and have strong analytical and math skills
  • Excellent verbal and written communication skills
  • Excellent organizational skills and follow-through
  • Self-starter with ability to multitask and respond to deadlines
  • Must be flexible and adaptable with the ability to work with multiple priorities and diverse work styles
  • Must have a flexible schedule, allowing for overtime work on short notice and be able to travel (less than 10% travel)
  • Requires professional demeanor and excellent people skills, including strong interpersonal skills
  • Ability to build and maintain positive and supportive working relationships to interface effectively with other departments, vendors, guests and important clients
  • Ability to multi-task and prioritize effectively, while maintaining high levels of confidentiality
  • Ability to maintain confidentiality and an approachable and friendly demeanor with competing priorities, deadlines and demands
  • Organized and comfortable within a fast-paced work environment and flexibility in dealing with changing priorities
  • and multiple task


SPECIFIC DUTIES

Include the following. Other duties may be assigned.
  • Support and enhance infrastructure and procedures for leasing department
  • Set-up and attend weekly leasing meeting
  • Produce lease proposals, evaluation worksheets using Excel and deal sheets on line
  • Proficient analytical skills
  • Produce lease documents, translating term sheets to complete leases and transmitting lease document to clients
  • Respond to tenant comments, discussing standard company responses with tenant and consulting with lease or originator on nonstandard comments and communicating company responses
  • Prepare lease document packages for review by Asset Manager
  • Monitor lease process progress from origination to completion
  • Transmit appropriate lease information to accounting and property management departments
  • Document and monitor lease renewals and vacant space status
  • Liaison between field managers, lease account manager for lease abstracting
  • Maintain calendar for leasing personnel
  • Create and maintain department files
  • Provide support and backup to front office/reception operations
  • Other reports and projects as may be required from time to time
  • Marketing Responsibility: Vertical emails, Mail Chimp, Property Marketing (Flyers & Space Plans); broker events.
  • Managing and Maintaining the RES company website

Interested candidates please email Odeta Da Silva.