Job Postings




Date Posted: April 2, 2018 
Job Title: Property Manager / Real Estate Manager


JOB SUMMARY
Manages all aspects of a single property or portfolio of commercial, industrial or retail properties. Oversees all marketing, operations and financial activities.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responds to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.Ensures periodic regular property inspection. Recommends and/or approves alterations, maintenance and reconditioning as necessary. Contracts for and supervises vendor services as required.At owner's discretion, markets and leases the property, qualifying and showing space to prospective tenants, and negotiating new leases and lease renewals. Coordinates tenant move-ins and move- outs, and ""walk-through"" spaces with tenants and tenant improvement department.Acts as primary contact with property owners to ensure that objectives are being met. Prepares and delivers timely, accurate and complete reports. Develops and controls annual budgets for operating and capital expenses. Forecasts management plans and prepares a monthly performance, explaining variances. Collects rent and pays expenses in compliance with lease terms. Prepares all required legal notices. Recommends and coordinates legal action as necessary. Reviews and reconciles tenant rent and Common Area Maintenance (CAM) recovery charges. Negotiates early terminations of leases. Provides lease analysis for client's review and approval. Documents settlement of and notifies affected parties. Supports all property sales by overseeing due diligence process and monitoring the activity of outside brokers. Develops business relationships through membership and participation in professional, industry/trade and civic organizations. Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES
Provides formal supervision to individual employees within single functional or operational area. Recommends staff recruitment, selection, promotion, advancement, corrective action and termination. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.
 
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS) from four-year college or university and a minimum of four to six years of related experience and/or training.
 
CERTIFICATES and/or LICENSES
Real estate license required. CPM or RPA professional designation or candidacy preferred.
 
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Ability to respond effectively to sensitive issues.
 
FINANCIAL KNOWLEDGE
Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.
 
REASONING ABILITY
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.

SCOPE OF RESPONSIBILITY

Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.

Interested candidates, please email Kristin Howell  



Date Posted: March 28, 2018 
Job Title: Maintenance Technician III
POSITION SUMMARY 
The Engineering Maintenance Technician III will be responsible for maintaining all buildings and equipment throughout the hotel. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values.
 
ESSENTIAL FUNCTIONS 
Major areas of responsibility/ management include, but are not limited to:
• Troubleshoot equipment using proper tools in a skilled craftsman-like manner.
• Perform assignments as directed by the Director of Engineer.
• Assume the duties of other mechanics when required, including light carpentry, plumbing, grounds maintenance, electrical, painting, pool and spa maintenance, etc.
• Perform preventative maintenance on all equipment.
• Repair all malfunctioning mechanic devices.
• Perform electrical, air conditioning, heating, plumbing, boiler, and television repair needs.
• Participate in services to ducts and grease traps.
• Rekeys lock and maintains the key system.
• Train other maintenance staff on equipment, systems, and procedures.
• Assume responsibility when the Engineering Manager or Director of Engineering is not available.
 
QUALIFICATIONS  
• High School Diploma or equivalent
• Minimum of three years’ job related maintenance experience or engineering
• Minimum of two years’ experience in customer service
• Ability to communicate clearly and speak, read, write and understand English
 
PREFERRED  
• Luxury hotel experience strongly preferred
• Certification from Technical Maintenance Trade School
• Bachelor’s Degree
• Knowledge of Microsoft Office applications and various property specific software applications, HotSOS, and Energy Management Systems software
 
PHYSICAL REQUIREMENTS  
Position requires walking and giving direction most of the working day; must be able to stand and exert well-paced mobility for up to 6 hours in length. Must be able to exert well-paced ability to maneuver between functions occurring simultaneously. Must be able to lift up to 50 lbs. on a regular and continuing basis. Must be able to push and pull carts and equipment weighing up to 250 lbs. occasionally. Must be able to walk, stand, sit, bend, stoop, squat and stretch to fulfill tasks. Must have finger dexterity to be able to operate office equipment. 

Interested candidates, please email Kristin Howell  .
 



Date Posted: January 30, 2018 
Job Title: Real Estate Manager 


POSITION SUMMARY 

Responsible for the day to day management of a portfolio of properties. 

QUALIFICATIONS
Minimum five years’ experience as a commercial property manager required 
CA Real Estate license required
Experience in third-party management and with Yardi a plus



Date Posted: January 30, 2018 
Job Title: Residential and Commercial Accountant 


POSITION SUMMARY  

Responsible for general ledger accounting functions for multiple properties.

QUALIFICATIONS
Minimum five years’ of residential property management accounting required 
Yardi, MRI, Excel and Word Experience Required

Interested candidates, please email Kristin Howell 

 




Date Posted: January 15, 2018
Job Title: Leasing Assistant/Coordinator 


 
POSITION SUMMARY   
Under direct supervision, assists with the management and organization of information pertaining to leasing activities. Responsible for preparation of all
lease related documents.
 
QUALIFICATIONS
  • Undergraduate degree from an accredited university
  • Previous commercial real estate experience a plus / highly desired
  • Proficiency w/ Microsoft Office (Word, Excel, Publisher/Adobe In-Design/Illustrator & Outlook) required
  • Property/real estate software experience preferred (Yardi, Hightower – VTS, CoStar, LoopNet)
  • Must be detail-oriented and have strong analytical and math skills
  • Excellent verbal and written communication skills
  • Excellent organizational skills and follow-through
  • Self-starter with ability to multitask and respond to deadlines
  • Must be flexible and adaptable with the ability to work with multiple priorities and diverse work styles
  • Must have a flexible schedule, allowing for overtime work on short notice and be able to travel (less than 10% travel)
  • Requires professional demeanor and excellent people skills, including strong interpersonal skills
  • Ability to build and maintain positive and supportive working relationships to interface effectively with other departments, vendors, guests and important clients
  • Ability to multi-task and prioritize effectively, while maintaining high levels of confidentiality
  • Ability to maintain confidentiality and an approachable and friendly demeanor with competing priorities, deadlines and demands
  • Organized and comfortable within a fast-paced work environment and flexibility in dealing with changing priorities and multiple tasks
 
Specific Duties – include the following.  Other duties may be assigned.
 
  • Support and enhance infrastructure and procedures for leasing department
  • Set-up and attend weekly leasing meeting
  • Produce lease proposals, evaluation worksheets using Excel and deal sheets on line
  • Proficient analytical skills
  • Produce lease documents, translating term sheets to complete leases and transmitting lease document to clients
  • Respond to tenant comments, discussing standard company responses with tenant and consulting with lease or originator on nonstandard comments and communicating company responses
  • Prepare lease document packages for review by Asset Manager
  • Monitor lease process progress from origination to completion
  • Transmit appropriate lease information to accounting and property management departments
  • Document and monitor lease renewals and vacant space status
  • Liaison between field managers, lease account manager for lease abstracting
  • Maintain calendar for leasing personnel
  • Create and maintain department files
  • Provide support and backup to front office/reception operations
  • Other reports and projects as may be required from time to time
  • Marketing Responsibility: Vertical emails, Mail Chimp, Property Marketing (Flyers & Space Plans); broker events.
  • Managing and Maintaining the RES company website
 
PHYSICAL DEMANDS
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
While performing the duties of this job, the employee is frequently required to sit and talk or listen.  The employee is frequently required to stand, walk, and use hands to type data, operate business machines, dial telephone and reach with hands and arms.  The employee must frequently lift and/or move up to five (5) lbs and occasionally lift and/or move up to ten (10) lbs.  Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The noise level in the work environment is usually low. The work environment is fast-paced with competing priorities.


Interested candidates, please email Lynn Lantgen.







Date Posted: November 28, 2017
Job Title: Property Administrator  



POSITION SUMMARY 
Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating over 13 million square feet of industrial properties throughout Southern California. We are experiencing rapid growth and currently have an exciting opportunity for a Property Administrator to join our team in the corporate office. In this position, you will be providing support to the Property and Portfolio Managers in the management of a large portfolio of industrial properties. 

QUALIFICATIONS

Responsibilities for this position will include:
• Assisting in processing daily invoices, tenant bill-backs and preparation of check requests
• Reviewing and ensuring the accuracy of accounts payables.
• Support manager in pre-posting of monthly rent roll and distribution of monthly rent statements
• Providing follow-up with tenants on delinquencies and updating accounts receivable notes and watch list
• Preparing tenant notifications for property activities and lease compliance.
• Monitor and maintain properties in work order system for service calls and ensuring timely completion
• Contribution in preparing all required legal notices, including 3-day notices and notice of abandonment
• Assisting the Property Manager with vendor bidding, monitoring vendor POs and service contracts, implementing the approved operating and capital budgets, resolving property management issues, preparing and distributing monthly reports and assisting with property management, accounting, marketing and construction needs 

MINIMUM REQUIREMENTS:
• Bachelor’s Degree preferred and/or with commercial property management experience
• Proven track record of providing excellent internal and external customer service
• Excellent oral and written communication skills, organizational skills and attention to detail
• Proficient with Microsoft Excel, Word and Yardi 
 
Rexford Industrial’s compensation and benefits plan includes; highly competitive base salaries, bonus eligibility for many positions, 100% paid medical, dental, vision and life insurance; two weeks’ vacation in first year, additional PTO and paid holidays, as well as regular company events, food, snacks, coffee, ping pong table, massage chairs, TVs and beautiful offices with 360 degree views of the ocean, mountains and city! 

Interested candidates please email Erin Crum or Maya Hausmann
 

 



Date Posted: November 16, 2017 

 
Job Title: Leasing Assistant 


POSITION SUMMARY
Under direct supervision, assists with the management and organization of information pertaining to leasing activities. Responsible for preparation of all lease related documents.


QUALIFICATIONS

  • Undergraduate degree from an accredited university
  • Previous commercial real estate experience a plus / highly desired
  • Proficiency w/ Microsoft Office (Word, Excel, Publisher/Adobe In-Design/Illustrator & Outlook) required
  • Property/real estate software experience preferred (Yardi, Hightower – VTS, CoStar, LoopNet)
  • Must be detail-oriented and have strong analytical and math skills
  • Excellent verbal and written communication skills
  • Excellent organizational skills and follow-through
  • Self-starter with ability to multitask and respond to deadlines
  • Must be flexible and adaptable with the ability to work with multiple priorities and diverse work styles
  • Must have a flexible schedule, allowing for overtime work on short notice and be able to travel (less than 10% travel)
  • Requires professional demeanor and excellent people skills, including strong interpersonal skills
  • Ability to build and maintain positive and supportive working relationships to interface effectively with other departments, vendors, guests and important clients
  • Ability to multi-task and prioritize effectively, while maintaining high levels of confidentiality
  • Ability to maintain confidentiality and an approachable and friendly demeanor with competing priorities, deadlines and demands
  • Organized and comfortable within a fast-paced work environment and flexibility in dealing with changing priorities
  • and multiple task


SPECIFIC DUTIES

Include the following. Other duties may be assigned.
  • Support and enhance infrastructure and procedures for leasing department
  • Set-up and attend weekly leasing meeting
  • Produce lease proposals, evaluation worksheets using Excel and deal sheets on line
  • Proficient analytical skills
  • Produce lease documents, translating term sheets to complete leases and transmitting lease document to clients
  • Respond to tenant comments, discussing standard company responses with tenant and consulting with lease or originator on nonstandard comments and communicating company responses
  • Prepare lease document packages for review by Asset Manager
  • Monitor lease process progress from origination to completion
  • Transmit appropriate lease information to accounting and property management departments
  • Document and monitor lease renewals and vacant space status
  • Liaison between field managers, lease account manager for lease abstracting
  • Maintain calendar for leasing personnel
  • Create and maintain department files
  • Provide support and backup to front office/reception operations
  • Other reports and projects as may be required from time to time
  • Marketing Responsibility: Vertical emails, Mail Chimp, Property Marketing (Flyers & Space Plans); broker events.
  • Managing and Maintaining the RES company website

Interested candidates please email Odeta Da Silva.