Job Postings



Date Posted: July 18, 2017

Job Title: Senior Property Manager
Job Description Summary: Responsible for managing the Property Management staff as well as to oversee a significant portfolio or major property and to serve as a point person on third party relationships.

Job Description
Responsibilities

  • Direct, coordinate, and exercise functional responsibility for property management business
  • Provide overall property management leadership through the development and interpretation of policies and programs, coordination of information flow and marketing of property management strategy
  • Provide direction and leadership to Property Management staff, promoting reasonable career paths associated with property management professionals
  • Prepare and submit property budgets with the clients’ goals and objectives addressed, track variances and ensure smooth recovery process
  • Support prompt collection of management fees and reimbursements to overhead
  • Maintain interface with third party owners, ensuring total contract compliance, accurate and timely reporting, and resolve critical impact tenant relations issues
  • Ensure compliance with company initiatives
Requirements
  • Bachelor's Degree in Business Administration or related discipline
  • Minimum of 6+ years of real estate property management or related experience
  • Or any similar combination of education and experience
  • CPM, RPA, or CSM designation
  • Possess real estate license
  • Strong knowledge of finance and building operations
  • Proven experience in management, evaluation, development, and motivation of subordinates
  • Ability to effectively manage a team of professionals, including both employees and vendors
  • Previous experience in analyzing and negotiating commercial lease and/or contract language
  • Advanced knowledge of Microsoft Office Suite
  • Strong interpersonal skills and problem-solving ability
  • Proven record of providing excellent internal and external customer service
  • Excellent oral and written communications skills, including presentation skills
  • The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented
Physical Requirements
  • Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
  • May involve periods of standing, such as operating at a copier/fax/scanner
  • Involves movement between departments, floors, and properties to facilitate work
  • Involves work such as conducting tours throughout the property/portfolio, usually performed by walking and/or climbing stairs
  • Regularly required to talk, hear, and use hands and fingers to write and type
  • Ability to read and understand information and ideas presented orally and in writing
  • Ability to communicate information and ideas in writing and orally, so others will understand
  • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, computer displays and physical inspection of properties and sites

**Cushman & Wakefield is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Interested candidates: please visit here to apply.

 



Date P
osted: July 13, 2017

JOB DESCRIPTION: Property Administrator 
REPORTS TO: Property Manager or Above                                                                            
CLASSIFICATION: Non-Exempt
DEPARTMENT: Property Management
 
POSITION PURPOSE
Responsible for performing the administrative functions of the Property Management Team assuring a high level of professionalism in Property Management issues, including timely response to and resolution of any tenant requests or concerns
 
ACCOUNTABILITIES
May be responsible for one or more of the following:
  • Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
  • Schedule and coordinate meetings/special events as requested
  • Assist in lease administration activities including tenant contacts and insurance information; generate reports
  • Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with Cushman & Wakefield’s policies and procedures
  • Prepare and code invoices for property manager’s approval
  • Ensure office is stocked with office supplies and other required items to maintain the office
  • Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
  • Track and file contracts and insurance certificates; maintain follow-up system for expirations
  • Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders
  • Maintain the property purchase order system
  • Maintain lease and contract files, as well as other files located within the property management office
  • Promote and foster positive relationships with tenants and owners and track service calls as required
  • Assist with monthly and quarterly management reports as well as annual budget preparation
  • Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
 
MINIMUM REQUIREMENTS
  • High school diploma/GED equivalent; Bachelor Degree preferred
  • Proficiency in Microsoft Office Suite
  • Strong organizational skills; detail oriented
  • Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
  • Strong interpersonal skills
  • Proven record of providing excellent internal and external customer service
  • Excellent oral and written communications skills
 
PHYSICAL REQUIREMENTS
  • Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
  • May involve periods of standing, such as operating at a copier/fax/scanner
  • Involves movement between departments, floors, and properties to facilitate work
  • Regularly required to talk, hear, and use hands and fingers to write and type
  • Ability to speak clearly so others can understand you
  • Ability to read and understand information and ideas presented orally and in writing
  • Ability to communicate information and ideas in writing and orally so others will understand
  • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays 

Interested candidates: please e-mail Amanda Coughenour, Senior Property Manager, Cushman & Wakefield

 



Date Posted: June 12, 2017

Job Title: Assistant Property Manager

RiverRock Real Estate Group, a regional 
full-service commercial property management firm, is seeking a full-time Assistant Property Manager that will support the Senior Property Manager in managing all aspects of commercial assets in the UTC (University Town Center)/La Jolla area. Primary responsibilities include tenant and vendor management, property inspections, accounts payable, service contract management, insurance compliance, project coordination, tenant billing, tenant move-in and move-outs.  In addition, the APM will assist the Sr. PM with annual budgets, CAM reconciliations and monthly property financials and any projects as requested. Word, Excel, and team oriented skills a must.  Be able to articulate ideas, verbal, and written, in a clear and understandable manner.  Have good listening skills and facilitate communication. 
 
Candidate must have a California Real Estate License and experience in office and/or retail property management. We offer full benefits including medical, dental, vision, three weeks’ vacation, and 401K.
 
Please reply with resume to Christine Roy to CRoy@RiverRockReg.com.  

 



Date Posted: June 8, 2017

Job Title: Property Coordinator 
Reports To: General Manager 
Job Status: Non-Exempt 
Job Location: Downtown San Diego, Class A High Rise 


Job Objective:

As a member of the Property Management team, assist in maintaining assets according to the quality standards approved by the Company. The Property Coordinator will participate in the management of the assets including tenant relations, operations, financial reporting, and marketing while providing administrative support to Property Management and Leasing.

Job Functions:

  • Act as liaison with tenants, vendors and contractors, assisting the Property Management team with the ongoing promotion of client relations and administration of the Lease Agreement.
  • Assist Senior Property Manager with the preparation and development of property budgets and other financial reporting responsibilities.
  • Provide support to the Property Management and Leasing teams in coordinating the operation of the Building Management Office, ordering supplies, mail, opening and closing office, and assisting any walk-in visitors.
  • Assist in oversight and delegation of duties of any third-party contractors including engineers, security and janitorial staff.
  • Assist in the procurement, administration, and maintenance of all service contracts.
  • Develop or update, as needed, tenant and building materials, various contact lists, correspondence and applicable office forms.
  • Maintain and update tenant and vendor files including the retention of any applicable documents or correspondences.
  • Maintain and oversee Angus online work order system and the processing of tenant billable expenses. To include coding of accounts payable and tenant billbacks.
  • Assist in the development of PO’s, tracking Tenant Improvement and Construction expenses.
  • Coordinate the collection of tenant and vendor certificates of insurance.
  • Coordinate and complete special projects as assigned i.e., tenant events, conference room reservations, janitorial walks and inspections.
  • Provide support to Leasing team as needed.
Job Qualifications:
  • 1-2 years prior administrative/professional experience.
  • Property Management experience preferred.
  • Excellent oral and written communication skills.
  • Exposure to contract analysis, administration, and operations.
  • Proficient in MS, Word, Excel and Outlook.
Interested parties, please send your resume to Renida Tolentino at  rbt@eamc.com.





Date Posted: April 25, 2017

Job Title:
Property Administrator
 
Job Description Summary

  • Responsible for performing the administrative functions of the Property Management Team assuring a high level of professionalism in Property Management issues, including timely response to and resolution of any tenant requests or concerns.
 
Job Description
  • Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
  • Schedule and coordinate meetings/special events as requested
  • Assist in lease administration activities including tenant contacts and insurance information; generate reports
  • Prepare and coordinate bid proposals, service contracts and approve invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with Cushman & Wakefield’s policies and procedures
  • Prepare and code invoices for property manager’s approval
  • Ensure office is stocked with office supplies and other required items to maintain the office
  • Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
  • Track and file contracts and insurance certificates; maintain follow-up system for expirations
  • Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders
  • Maintain lease and contract files, as well as other files located within the property management office
  • Promote and foster positive relationships with tenants and owners and track service calls as required
  • Assist with monthly and quarterly management reports as well as annual budget preparation
  • Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval


Interested candidates, please visit here to apply.

 





Date Posted: April 5, 2017

Facilities Manager, San Diego, CA

BioMed Realty is looking for an experienced Facilities Manager to be responsible for company assets in the San Diego area.  The successful candidate will collaborate with Property Management, Leasing, Development and third party vendors to ensure the functional capability of buildings and systems and help transition properties from development/construction to operating phase.
 
Requirements
 
BA/BS in engineering, facilities management or related field required. Certification in facilities management a plus.  2-5+ years progressive facilities management preferably in life science and/or laboratory facilities properties including start-up, commissioning of life science laboratory and manufacturing.  Experience managing vivarium or animal facility preferred.  Experience in design and engineering of: HVAC, electrical, plumbing, and other building support systems including fire/life safety systems and security.  Experience with managing 24/7 operations with both union and non-union engineering and maintenance staffs.  Proven experience with sustainability and energy conservation programs in commercial or institutional buildings required, with LEED accreditation desirable.  Proficient with Word, Excel, PowerPoint, Outlook, Project, AutoCad and maintenance management systems.  Ability to read and understand building plans and specifications.  Strong customer service focus and ability to develop and maintain effective working relationships with regulatory agencies, vendors, contractors, tenants and employees.  Excellent verbal and written communication skills.  Knowledge of financial terms and principles relating to facilities management and experience forecasting and preparing budgets and reports summarizing financial, operating and capital performance data.  Organized, task and detail-oriented and able to work in a fast-paced, team-oriented environment with multiple deadlines.  Must be flexible to travel on occasion.


Interested applicants, please visit here.
 





Date Posted: March 9, 2017

PROPERTY MANAGER
Southern California
Location: San Diego, CA

Details
We are seeking a seasoned property manager to manage a prestigious trophy open-air mixed use multiple building portfolio near downtown San Diego. The property manager will be responsible for the management, day-to-day operations of the portfolio including overseeing engineering and administrative staff.  They will also be responsible for client and tenant relations as well as all financial reporting.

  • Responsible for financial management of property to enhance property value
  • Develop annual operating and capital budget
  • Demonstrate a strong understanding of the CAM and budget process
  • Working experience with Yardi and/or MRI
  • Prepare and/or oversee monthly financial reporting on properties
  • Experience with vendor bidding
  • Must be able to work with client representatives and tenants
  • Promote tenant relations
  • Oversees tenant collections and implements legal proceedings when necessary
  • Proven leadership and team building skills

Candidate must have a current California Real License and at least 5 years prior experience managing retail buildings. CSM® or equivalent designation desired. Competitive salary and benefits package is available. Residential experience will not be considered.

To apply, please visit here.